1. What Happens When You Share Screen
Similar to other apps, Microsoft Teams’ screen sharing lets you share your screen content with others. When you hit the button to share the screen, you will be asked to choose whether you want to share a screen or a window.
2. What Can Be Shared on Teams
On Microsoft Teams, you can share your desktop, a single window, a presentation, or a Whiteboard.
When you share your desktop, everything in the foreground of your screen is visible to others. However, when you switch to Window option, you can keep the focus on a single window.
3. How to Know What’s Being Shared
The currently shared screen on Teams will have a red outline around it.
4. How to Share System Audio While Sharing Screen
Whether you are playing a video or a file with audio in it, other participants cannot hear the audio by default.
To share the system audio, click on the share screen button during a call > check the box next to Include system audio.
5. How to Stop Sharing in MS Teams
On Desktop
You will see the floating window with a cross mark at the bottom-right corner of the options toolbar > Tap on the stop-screen sharing icon.
On Mobile
Launch the Teams app > tap on the Stop Presenting button at the bottom.
6. How to Switch Between Windows While Sharing Screen
There are two ways to switch between multiple windows while you are sharing a screen.
Method 1: If you have selected Window mode, you need to stop sharing. Then, select the window you want to share again.
Method 2: If you have selected Desktop mode, you can easily switch between any window, and the participants can see that.
7. How to Stop Others From Sharing Screen
The default setting grants presenter rights to all participants, giving them the same capabilities as the organizer.
On Desktop
To change the role of participants to Attendee on Desktop, click on the participants‘ icon > click on the three-dot icon next to the participant’s name > select Make an attendee.
On Mobile
Step 1: During the meeting, tap on the participants‘ icon.
Step 2: Tap and hold the participant’s name.
Step 3: Finally, select Make an attendee.
If you have any queries that we missed addressing, check out the FAQ section below.
FAQs on Screen Sharing in Microsoft Teams
No, your camera doesn’t automatically turn on when you share your screen in Microsoft Teams. You can control your camera and screen sharing independently.
Only one person can share their screen at a time in a Microsoft Teams meeting. This prevents confusion and ensures everyone can focus on the same content.
That’s it. By now, you’ve hopefully gotten a handle on the top ways to leverage screen sharing in Microsoft Teams.
Was this helpful?
Last updated on 24 April, 2024
Read Next
Top 7 Ways to Fix Microsoft Teams Screen Sharing Not Working on Mac
Aside from frequent sign-in errors, Microsoft Teams’ other glaring weakness remains in the screen sharing department.
4 Fixes for Microsoft Teams Screen Sharing Not Working on Windows 11
https://youtu.be/Wm3ds6ia05A Preliminary Fixes Internet connection: Sharing your screen on Teams requires high-speed internet connectivity.
Top 8 Ways to Fix Zoom Screen Sharing Not Working on Windows
Zoom screen sharing is a boon for those working from home to get things done.
7 Best Ways to Fix Microsoft Teams Won’t Share Screen
Microsoft Teams has come a long way since its inception, and they keep adding new features to their product all the time.
8 Ways to Fix Microsoft Teams Black Screen Issues
Work productivity applications are indispensable in the post-COVID era.
8 Best Ways to Fix Microsoft Teams Blank White Screen
Microsoft Teams has over 250 million monthly active users.
Top 9 Ways to Fix Microsoft Teams Web Not Working
If you rely on the Microsoft Teams web app to attend meetings and communicate with your team, it can be frustrating when the service fails to work as expected.
How to Enable Screen Sharing for Participants on Zoom as a Host
Enable Screen Sharing for Participants on Zoom on Desktop You can allow participants to share their screens for the current meeting using one of the following two methods.
The article above may contain affiliate links which help support Guiding Tech. The content remains unbiased and authentic and will never affect our editorial integrity.
