The Complete List of MS Excel Function Key (F1 to F12) Shortcuts

Sandeep Agarwal

Microsoft Excel is huge in terms of its underlying features and functions. So are the keyboard shortcuts in it. The list can go on and on. What we will do is limit our scope and concentrate only on Function Keys today. We will try and learn the actions associated with F1 through F12, standalone and in combination with keys like Alt, Ctrl and Shift.

We all know the basic moves like how you can move around the sheet and select cells using the arrow keys or press Ctrl+A to select the entire worksheet but there are more complicated shortcut keys that you should know.

Function-Keys

Must Read: If you wish to explore basic and general uses of function keys read out post on the best and default uses of function keys.

F1

Shortcut KeyAction
F1Opens the Excel Help task pane.
Ctrl+F1Hide/Unhide the taskbar.
Alt+F1Create a chart from data in the current range.
Alt+Shift+F1Create a new worksheet.
Ctrl+Shift+F1Hide/Unhide ribbon and taskbar.

F2

Shortcut KeyAction
F2Activates the active cell for editing.
Ctrl+F2Open print options.
Alt+F2Open file save as modal window.
Shift+F2Insert/Edit comment on selected cells.
Alt+Shift+F2Save the current workbook.

F3

Shortcut KeyAction
F3Paste a defined name into a formula.
Ctrl+F3Open name manager dialog box.
Shift+F3Open function insert dialog box.
Ctrl+Shift+F3Create names by using row and column labels.

F4

Shortcut KeyAction
F4Repeat last action (for example, create a text box) or toggle among cell references.
Ctrl+F4Close the current workbook.
Alt+F4Gives option to save or discard current changes.
Shift+F4Select cell next-right to current. Selection toggles only until the cell that contains data then goes to the next row.
Ctrl+Shift+ F4Like Shift+F4. But movement is left and then to the above row.

F5

Shortcut KeyAction
F5Open the Go to dialog box.
Ctrl+F5Restore the window size of the open workbook.
Shift+F5Open Find/Replace dialog box.

F6

Shortcut KeyAction
F6Switch between the Help task pane and the application window. Switch to the next pane in a worksheet that has been split.
Ctrl+F6Switch to the next workbook window when more than one workbook window is open.
Shift+F6Switch to the previous pane in a worksheet that has been split.
Ctrl+Shift+F6Switch to the previous workbook window when more than one workbook window is open.

F7

Shortcut KeyAction
F7Perform spell check in the selected range.
Ctrl+F7Activate move window cursor provided window is not maximized.
Shift+F7Open thesaurus.

F8

Shortcut KeyAction
F8Turn the extend mode on/off.
Ctrl+F8Activate resize window cursor provided window is not maximized.
Alt+F8Open Macro dialog box.
Shift+F8Enable Add to Selection mode - select non-adjacent cells when enabled.

F9

Shortcut KeyAction
F9Refreshes workbook. Performs calculations on formulas.
Ctrl+F9Minimize workbook.
Shift+F9Calculate the active worksheet
Ctrl+Alt+F9Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Ctrl+Alt+Shift+ F9Recheck dependent formulas and then calculates all cells in all open workbooks.

F10

Shortcut KeyAction
F10Select the menu bar and close an open menu and submenu at the same time.
Ctrl+F10Maximize or restore the selected workbook window.
Shift+F10Display the shortcut menu for the selected item.
Alt+Shift+F10Display the menu or message for a smart tag.

F11

Shortcut KeyAction
F11Create a chart of the data in the selected range.
Ctrl+F11Create new worksheet with name like Macro1, Macro2…
Alt+F11Switch between the visual basic editor and the active workbook.
Shift+F11Create a new worksheet.
Alt+Shift+F11Open Microsoft script editor.

F12

Shortcut KeyAction
F12Open save as dialog box.
Ctrl+F12Open the open menu.
Shift+F12Save the current workbook.
Ctrl+Shift+F12Open the print menu.
Cool Tip: Did you know that you can just press Esc to expand or collapse the formula bar and Delete to remove cell contents? Well, now you know.

Conclusion

So, did you find the list interesting? If you spend most of your day on Excel, I am betting you must have found it helpful. You may not be able to remember and master all of them but I am sure you will recollect the ones you feel will help you lower your efforts.

Note: These shortcuts have been tried and tested with Microsoft Excel 2013. However, most of them should be downward compatible.

Image Credit: N Hope

Also See
#function keys #keyboard

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