Top 3 Ways to Add Icons to a Microsoft Pow­er­Point Presentation

You can Microsoft PowerPoint more interesting and intuitive by using icons instead of just text. For example, most people know that an exclamation mark within a triangle represents a warning. We also know that a trash icon represents delete.

Microsoft powerpoint icons feature image

Not only are icons convenient, but most times, they make a presentation visually appealing. With Microsoft PowerPoint, users can add icons through the methods below.

1. Using the Default Icons on Microsoft PowerPoint

In applying this method, users must have a Microsoft 365 subscription. If you have one, follow this process:

Step 1: Launch the Microsoft PowerPoint app.

Microsoft powerpoint icons step 1

Step 2: On the Ribbon, select the Insert tab.

Microsoft powerpoint icons step 2

Step 3: Select the Icons tab to bring up the menu containing all the Icons.

Microsoft powerpoint icons step 3

Step 4: Browse through the icon offerings and click Insert to select your preferred icon.

Microsoft powerpoint icons step 4

Step 5: After that, right-click and select your preferred color for the chosen icon.

Microsoft powerpoint icons step 5

This method is easy, straightforward, and time-saving. However, it restricts you to only the options given by the software. In other words, you’ll have limited options.

2. Convert Emojis to Icons

Yes, you read that right. You can convert emojis to icons by following these steps:

Step 1: On the Ribbon, select the Shapes tab.

Microsoft powerpoint icons step 6

Step 2: Select the option to Insert a text box.

Microsoft powerpoint icons step 7

Step 3: Draw your textbox anywhere on your PowerPoint slide.

Microsoft powerpoint icons step 8

Step 4: Press and hold the Windows + . (period) keys together. Then, the emoji menu will pop up.

Microsoft powerpoint icons step 9

Step 5: Select your preferred emoji and it should show up in the textbox.

Microsoft powerpoint icons step 10

Step 6: Select the Shapes tab and insert a rectangle over the emoji.

Microsoft powerpoint icons step 11

Step 7: Right-click the rectangle and click on Select to Back and this should bring the emojis forward.

Microsoft powerpoint icons step 12

Step 8: Click on the rectangle, hold down the Ctrl key and click on the text box with the emoji in it.

Microsoft powerpoint icons step 13

Step 9: Click on Format, Merge Shapes and Intersect and the emoji becomes an Icon.

Microsoft powerpoint icons step 14

Step 10: To change the color of the Icon, simply right-click and select your preferred Fill or Outline color.

Microsoft powerpoint icons step 15

You can choose from a wide range of options, and that’s cool. Also, the method is available to both Windows and Mac users. However, this method works only for Window 10 and not the earlier editions.

3. Create Icons Using Shapes

This method is perhaps the most creative as it gives room for innovation and creativity. It involves the use of Shapes and the Merge feature on PowerPoint.

Step 1: Using a search engine, search for an icon you want to create. In our case, we opted to create a warning sign.

Microsoft powerpoint icons step 16

Step 2: Break down the components or shapes making up the sign. A simple warning sign has an exclamation mark in the middle of a triangle.

Microsoft powerpoint icons step 17

Step 3: Insert the relevant Shapes. In our case we opted for a Triangle, Parallelogram, an Oval and the Delay Flow chart Shape.

Step 4: Combine the relevant Shapes in the form of your envisioned Icon.

Microsoft powerpoint icons step 18

Step 5: Highlight the Shapes by holding down your left key and creating a rectangle around them.

Step 6: On your keyboard, click on Ctrl + G to group the shapes.

Since the icons are being created using Shapes, users can create different varieties. The only downside is that you need to know PowerPoint well enough to pull this off for achieving a desired look.

Make Presentations Fun

One or all of the methods mentioned above should be useful in helping you add diversity to your Microsoft Presentations. Alternatively, if none of the above options are up your alley, you can always browse through the Internet for ready-made icons and insert them in your Presentation. However, a downside to this seemingly easy method is that the scalable vector graphics aren’t always free.

Thinking of more cool tricks you can do on Microsoft PowerPoint? Check out this cool method of creating animations on Microsoft PowerPoint.


The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

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Maria is a Content Writer with a keen interest in Technology and Productivity Tools. Her articles can be found on sites such as Onlinetivity and Delesign. Outside of work, you can find her mini-blogging about her life on social media.