How to Share Gmail Folder With Another User Along With Emails Automatically

Key Takeaways

• There are no native options for sharing labels, so you will need third-party tools.
• You can add a label to every email you receive on Gmail, choosing from existing labels or creating your custom label.

How to Share a Gmail Label With Other Users

To share your Gmail labels with another person, you will need a Chrome extension called Label Sharing for Gmail by cloudHQ. However, the extension requires permission to read and change email data, so proceed cautiously. You can revoke the permission whenever you want to.

Step 1: Visit the Label Sharing for Gmail Chrome extension page and click on Add to Chrome.

Step 2: Select Add extension again when prompted.

Google Chrome will show the extension icon next to your profile photo at the top-right corner.

Step 3: You’ll see a pop-up inside Gmail to create an account to use this feature. Click on Create Account.

Step 4: Choose the Gmail account you wish to share the folders and emails from.

Step 5: Read the required permissions carefully and select Allow. The extension will integrate into your Gmail account.

Step 6: In Gmail, go to the folder or label you want to share with others by selecting it from the column on the left.

Step 7: Hover your mouse over the folder’s name and click on three dots next to it.

Step 8: Select Share Label under CloudHQ.

Step 9: Enter the email IDs of the recipients you wish to share the folder with, along with an optional message. Once done, click on Share Label.

You’ve now successfully shared the folder with all emails. Now, whenever you add this particular label to a new email, the people you have shared it with can also see it.

How to Accept a Gmail Label Shared With You

You have done your bit to share the folder. However, the receiver must also install this extension to view your shared folder and emails. After performing the above steps, the recipient will get an email saying that you want to share a Gmail label with you and if you want to accept it. They must follow these steps:

Step 1: Click on Accept Gmail Label Sharing.

Step 2: You’ll see a pop-up inside Gmail to create an account to use this feature. Click on Create Account.

Step 3: Choose the Gmail account you wish to share the folders and emails from.

Step 4: Read the required permissions carefully and select Allow. The extension will integrate into your Gmail account. After this, wait for Gmail to sync the folder.

Step 5: The recipient will see the shared folder in the left pane on Gmail.

Step 6: Lastly, click on the folder, and the shared emails will be visible. Also, if you no longer need the third-party tool, you may remove the installed Chrome extension.