How to Remove an Email Account From Outlook

Are you looking to declutter your Outlook inbox by removing an email account you no longer need? Whether switching to a different email provider or simply wanting to streamline your email management, knowing how to remove an email account from Outlook is essential. In this article, we will guide you through removing an email account from Outlook step by step. 

Remove an Email Account From Outlook

Now, let’s address why you would want to remove an email account from Outlook. There are several reasons why this might be beneficial:

  • Removing it from Outlook can help reduce clutter and streamline your email management if you no longer use a particular email account. This way, you can focus on the most relevant accounts and avoid confusion.
  • If you’re switching to a different email provider, removing the old Outlook account ensures you’re not receiving duplicate emails or experiencing syncing issues.

So, if you’re ready to simplify your Outlook setup and bid farewell to unnecessary email accounts, let’s dive into the article and learn how to remove an email account from Outlook. But first things first.

Things to Know Before Removing an Email Account from Outlook

Before removing an email account from Outlook, you should know a few things. First, removing an email account from Outlook disconnects it from the application. This will prevent you from accessing that account’s emails, contacts, and calendar events through Outlook.

Things to Know Before Removing an Email Account from Outlook

Secondly, removing an email account from Outlook does not delete the email account itself. It only removes the account from Outlook’s connected accounts list. The email account will still exist independently, and you can still access it through other email clients or web interfaces.

Additionally, it is important to double-check that you no longer need or want the Outlook email account before removing it. Once the account is removed, you can no longer send, receive, or access emails from that account within Outlook. You can, however, log in to your Outlook account to access your emails. With that understanding, let’s begin with the steps.

Also Read: How to change time zone in Outlook

How to Remove an Account From the Outlook Mobile App

Removing an account from the Outlook app is simple. The steps are the same for Android and iOS. However, for ease of demonstration, we are going with Android. Follow along:

Step 1: Launch the Outlook app on your Android device, and tap on your profile picture in the top left corner. 

Launch the Outlook app on your Android device

Step 2: Go to the Settings (gear) icon. In the Settings screen, tap on your email account under the Mail accounts section.

Go to the Settings (gear) icon

Step 3: In the Account info screen, scroll down and tap on Delete Account. From the pop-up, select Delete.

select Delete

That’s it. You have successfully removed your Outlook account from the app. If you are not on mobile, instead want to remove the account from the Outlook desktop app, continue reading. 

How to Remove an Account From the Outlook Desktop App

The Outlook desktop app allows you to manage multiple email accounts in one place, but there may come a time when you no longer need a particular account linked to it. So, here’s how to remove an email address from Outlook.

On Windows

Step 1: Launch Microsoft Outlook on your Windows PC and go to the File tab in the top navigation.

Launch Outlook on your Windows PC

Step 2: Under Account Infomation, click on Account Settings and select Account Settings from the drop-down.

select Account Settings

Step 4: Navigate to the Data Files tab in the Account Settings window and click on Add button.

click on Add button

Step 5: From the file manager, select a location to save your data and click OK. This will back up all your data files from that email address.

Note: You can also change the file name before clicking OK.

select a location to save your data

Step 6: Now, go to the Email section, select the email to be removed, and click the Remove button.

click the Remove button

Step 7: In the ‘Do you want to continue?’ pop-up, click Yes.

click Yes

That’s about it. You will be out of your Outlook account. If you are not a Windows user and want to execute the same on a Mac, continue reading. 

Also Read: How to delete multiple emails in Outlook

On Mac

The process of removing an email account from Outlook is more straightforward in comparison to Windows. Follow the below-mentioned instructions.

Step 1: Open the Outlook app on your Mac and click on Outlook from the top menu. 

Open the Outlook app on your Mac

Step 2: From the drop-down menu, select Settings. 

Note: Alternatively, press Command + , to open the Settings window.

select Settings

Step 3: In the Outlook Settings window, click Accounts. 

click Accounts

Step 4: Select the account you want to remove under the Accounts window and click the subtract (-) button.

click the subtract (-) button

Step 5: From the ‘Are you sure you want to sign out of this account?’ warning message, click Sign Out.  

click Sign Out

There you go. You have successfully logged out and removed your account from the Outlook app on your Mac. If you don’t want to remove your account but delete it, keep reading.

How to Delete Outlook Account Permanently

Deleting an Outlook account is straightforward and the steps can be implemented from any device. However, for demonstration, we are going with the Chrome browser on Windows.

But before that, move on to the next section to understand the implications of closing your Outlook account permanently. 

Things to Know Before Deleting Outlook Account

Firstly, deleting your Outlook account will permanently lose all associated data, including emails, contacts, calendar events, and any other information stored within the account. Make sure to back up any important data or emails before proceeding with the account deletion.

Things to Know Before Deleting Outlook Account

Secondly, deleting your Outlook account also means you will no longer have access to any associated Microsoft services or subscriptions linked to that account, such as OneDrive, Skype, or Office 365. Consider the implications of losing access to these services and any data stored within them before deleting your Outlook account.

It is crucial to understand that the process is irreversible once you delete your Outlook account. Take the time to review and download any necessary data from your account, and consider any potential impacts on your personal or professional activities before deleting your Outlook account. With that understanding, let’s begin with the steps. 

Also Read: How to download emails from Outlook

Step 1: Navigate to the ‘Close your Outlook account’ page from your preferred browser. 

Navigate to the 'Close your Outlook.com account' page

Step 2: You will be asked to enter your login credentials. Enter the password and click Sign in. 

Note: If you have 2FA enabled, you must enter the verification code to continue. Once you log in, you will be taken to a page with security information about deleting your Outlook or Hotmail account. 

Enter the password and click Sign in

Step 3: Read the information carefully. You can choose between 30 or 60 days before closing it permanently. Click Next to continue.

Click Next to continue

Step 4: On the next page, mark your account for closure by checking the boxes after reading it carefully. Select a reason for deleting your account from the drop-down menu. 

Select a reason for deleting your account

Step 5: Finally, click ‘Mark account for closure.’

click 'Mark account for closure.'

You will get a confirmation email informing you that your Outlook or Hotmail account will be closed. You can log in to your account to revoke the deletion process if you change your mind. 

However, make sure to execute this under the 30 or 60 days (set) period because, after the set day, Microsoft will close your Outlook account permanently.

FAQs on Removing an Email Account From Outlook

1. How long does it take to delete an Outlook email account?

Microsoft may take up to 30/60 days to fully delete an Outlook email account. During this period, your account will be in a deactivated state. You can’t access or retrieve data from the account. If you have concerns about the deletion process or need to ensure the timely deletion of your Outlook email account, it is recommended to contact Microsoft support for further assistance.

2. How many emails can an Outlook account hold?

The number of emails accommodated invariably depends on the type and size of the storage space you opted for. For personal Outlook accounts, the storage limit is generally set to 15GB. However, if you use Outlook as part of a Microsoft 365 subscription, the storage capacity may be much higher, typically ranging from 50GB to 100GB per user.

3. Does deleting an Outlook account also delete a Microsoft account?

Yes, deleting an Outlook account will also delete your Microsoft account. Outlook is an email service provided by Microsoft, and when you create an Outlook account, it is associated with your Microsoft account. Your Microsoft account is a single sign-in account that allows you to access various Microsoft services, including Outlook, Office 365, Xbox Live, and more.

Make Your Outlook Clutter-Free

Now that you know how to remove an email account from Outlook, you’re well-equipped to manage your email accounts effectively and enjoy a more organized and efficient Outlook experience. You may also want to learn how to fix the ‘Outlook data files reached the maximum size’ error.

Last updated on 06 June, 2023

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