How to Con­vert Word Doc­u­ments to Pages on Mac

Parth Shah

Microsoft 365 service is quietly taking up on the offline Office productivity suite. Most companies and enterprise solutions use Microsoft Office apps to get things done. At home, you might be using the Apple Pages software to create and edit documents. Since both Microsoft Word and Apple Pages are different apps, you need to convert the document file type before making changes.

Convert apple pages to word

The process works in both ways. You can convert Apple Pages documents to Word file as well. During the process, you need to keep certain things in mind so that the formatting doesn’t change drastically while completing the document.

It’s also useful for those working on the same document between PC and Mac. If you've created a document on Microsoft Word but want to edit it on a Mac, you'll find that your Mac does not come with Microsoft Word. Instead, Apple's built-in word processing software is called Pages.

While you could just purchase and download the Microsoft Office suite for your Mac computer, it's also quite easy to convert a Word document into Pages. In this post, we will talk about how to convert Word documents to Pages and vice versa. You can use both the Word web and Mac app to complete the process. Let’s get started.

How to Convert Word Files to Pages on Mac

If you are fully invested in an Apple ecosystem and don’t have Microsoft apps such as OneDrive or Microsoft Word, you two options. You can either download these apps on Mac to open the saved Word documents or use the Office web to download the Word documents.

We will stick with the second option as it’s quick and doesn’t require you to download additional apps (after all, the Microsoft Word app on Mac weights more than 1GB) on the Mac. Follow the steps below to download and convert Word documents to Pages on Mac.

Step 1: Visit Office Online on the web and sign in using Microsoft account credentials.

Step 2: Here, you will see all the Office online apps and recently used documents.

Office web

Step 3: Use the search bar at the top to open the word document that you want to convert.

Step 4: Open the document using the Word web app and tap on the File at the upper left corner.

Step 5: Select Save As and Download a Copy on your Mac.

Download copy

Step 6: Now, open the Apple Pages app and go to File > Open. Alternatively, you can use the keyboard shortcut Command + O to open the file from the Mac.

Step 7: Locate to the Word file and open it on Pages.

Open in pages

Step 8: The software will automatically convert the file type from Word to Pages during the opening process.

Based on the type of document and content, you will the Apple Pages software removing some incompatible components from the Word document. For example, the default Calibri fonts will be replaced by different ones in Pages.

May look different

Unlike Word, you will see all the major editing options on the right side. The ability to add images, table, links, etc. are the top. Similar to Microsoft Word, Apple Pages also offers solid templates.

Make the necessary changes to the Pages, and all the changes will be store in the Pages file.

Convert Apple Pages File to Microsoft Word Documents

If you have to share the Apple Pages document with colleague or friends, you need to make sure that it’s a Word file and not the Pages one as the Word file are most compatible with other word processor apps. Here are the step-by-step directions to convert Pages document to Word file.

Step 1: Open the Apple Pages app and select the file that you want to convert and share.

Step 2: Make the necessary changes and give it a final look.

Step 3: Tap on the File menu at the upper left corner.

Export as word

Step 4: Select Export to and tap on the Word option.

Step 5: The following menu will ask you to add a password for further authentication.

Step 6: Tap on the Advanced Options and select the extension option such as .docx or .doc.

Advanced options for export

Step 7: Select Next and save it on the device.

Your Apple Pages document is successfully converted to the Word file. Now, it’s ready to share with other users.

Export pages as word

That’s not all. You can easily convert these Pages documents to PDF, Plain Text, and even directly publish them to Apple Books.

Before you start sharing your document, it’s advisable to look it over carefully. Formatting may have changed, and you may have to fix it. There’s always a chance that so much happened during the export that you can’t use your document.

Convert Documents on the Go

Microsoft Word (.docx) is one of the oldest and most recognizable document that is compatible with several other programs. When working on the Mac, you need to convert it to Pages to make changes in the Apple Pages app. After making necessary changes, don’t forget to export it as a Word file before sharing it with others.

Next up: Are you getting confused between Apple Pages and Microsoft Word? Read the post below to find the differences and pick the better option for you.


The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

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Parth Shah

Written By

Parth Shah

Parth previously worked at EOTO.tech covering tech news. He is currently freelancing at Guiding Tech writing about apps comparison, tutorials, software tips and tricks and diving deep into iOS, Android, macOS, and Windows platforms.