How to Sign Doc­u­ments in Microsoft Teams

Parth Shah

Microsoft Teams' user base is skyrocketing. Many companies around the world are switching to Microsoft Teams to enable their teams to collaborate and discuss ideas, projects, and more. Credit to Microsoft, new features are dropping for the app at a quick pace. Apart from updating video calling functions, Microsoft is also accommodating other tasks such as signing documents in the Teams app. That's quite useful to quickly sign and share documents.

Sign documents

Microsoft is leveraging the Microsoft 365 suite and OneDrive integration to share and send files among the channels.

Apart from sharing screens, you might want to quickly sign and share some documents too. You can download them, open a PDF editor or digital signature software, import the document, sign it, and then send it to Microsoft Teams. Or you can directly open the document in Microsoft Teams and sign it using the suggested methods below. No need of any additional software on the PC or Mac to sign documents.

This post will guide you on how you can sign documents in Microsoft Teams using SignEasy and Zoho Sign. Let’s get started.

Sign Documents Using SignEasy in Microsoft Teams

SignEasy is a dedicated software to add and include a digital signature. The company offers the app for the Microsoft Teams. Follow the steps below to sign documents in Microsoft Teams.

Step 1: Open Microsoft Teams and tap on the three-dot menu in the sidebar.

Step 2: From the following menu, tap on More apps option. That will open a dedicated app store for Microsoft Teams.

More apps in teams

Step 3: From the search bar at the upper left corner, search for SignEasy, and select add to install the app in Microsoft Teams.

Step 4: After successful installation, you will find the app in the sidebar.

Signeasy app

Step 5: Tap on SignEasy and create an account for the service.

Step 6: After successful signup, you will find the SignEasy tab in the app.

Step 7: You can drag and drop a file in SignEasy. Tap Import and add a file from the PC.

You can sign documents, add initials, date, text, checkmark, and even add an image to documents.

Signeasy demo

I like how SignEasy offers different options to sign documents. You can tap on the Signature menu in the sidebar and offer different types of signs with name, the ability to draw a signature, an option to upload sign from the PC, or the saved signatures.

Signeasy sign

I mostly opt for a sign from the type menu and save it as a primary signature for future use.

Signeasy edit

After filling up the necessary details, you can download the document on the device and share it among the members of Microsoft Teams. SignEasy offers 14-days of free trial, and after that, the paid plans start at $7 per month.

Sign Documents Using Zoho Sign in Microsoft Teams

Zoho Sign is an excellent alternative to SignEasy. If you use Zoho’s apps, then you should consider using Zoho’s solution to sign documents in Microsoft Teams. Go through the steps below.

Step 1: Open Microsoft Teams and navigate to the three-dot menu in the sidebar.

Step 2: Tap on More apps option and open a dedicated app store for Microsoft Teams.

More apps in teams

Step 3: From the search bar at the upper left corner, search for Zoho Sign and select add to install the app in Microsoft Teams.

Zoho sign app

Step 4: After successful installation, open the Zoho Sign app from the sidebar and log in using the Zoho credentials. If you are using it for the first time, then signup for the service.

Step 5: Upload the file or use drag and drop to add documents in Zoho Sign.

Zoho home

Zoho will open the document in Microsoft Teams, and you can choose from the various options to edit PDF. They include the signature, initials, company details, email, text, job title, date, using the drag and drop from the sidebar.

Zoho dashboard

To sign a document, select the signature function and place it in the documents. You can select from the built-in signatures, draw your signature using the red/black/green pen, or upload a signature from the PC. I found the built-in signatures to be more professional than SignEasy’s offerings.

Zoho sign

After finishing the editing, hit Save and it will store that in Zoho’s library. You can access them from the Documents menu. Now, you can share the signed document with team members on the Teams channel.

Zoho documents

Sign Documents on the Go

So next time you've to sign and dispatch documents urgently, you can undertake the same using Microsoft Teams. A dedicated app store in Microsoft Teams is an excellent addition to the popular software. The add-ons aren’t limited to productivity software only. You will find project management, education, and apps for IT departments and developers too. After setting up Microsoft Teams, do visit the app store and download the relevant apps for you.

Next up: Do you know users can blur the background during video calls in Microsoft Teams? Read the post below to find out how to use the function in Teams software.


The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

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Parth Shah

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Parth Shah

Parth previously worked at EOTO.tech covering tech news. He is currently freelancing at Guiding Tech writing about apps comparison, tutorials, software tips and tricks and diving deep into iOS, Android, macOS, and Windows platforms.