How to Sync Outlook Calendar With Google Calendar: 7 Best Ways

If you use Microsoft Outlook and Google Calendar to manage your schedule and appointments, you may want to consider syncing the two platforms. This will make staying organized and on top of your commitments easier. This article will guide you on how to sync Outlook calendar with Google calendar.

Sync Outlook Calendar With Google Calendar

There are multiple reasons why you should sync Microsoft Outlook with Google Calendar. Connecting the two platforms adds convenience, makes collaboration easier, reduces friction in setting up appointments, and is easy to back up your calendar.

Note: The methods recommended in the article allow two-way syncs in the calendar. This means that any changes you make in one calendar will be reflected in the other.

1. Sync Outlook Calendar With Google Calendar Using Outlook Link

Before syncing Outlook Calendar with Google Calendar, it is important to obtain Outlook Link. This lets you connect two calendars without any plugins or extensions, as both Outlook and Google Calendar use the iCalendar (.ics) format. Follow the steps below.

Note: You can open the Outlook app or use a web browser. For the sake of demonstration, we are doing it through the web.

Step 1: Open Outlook on your preferred web browser on your computer. 

Open Outlook on your preferred web browser

Step 2: Navigate to Settings from the top right corner and click on ‘View all Outlook settings.’

Navigate to Settings

Step 3: Select Calendar from the left and click on Shared calendars.

click on Shared calendars

Step 4: Under the ‘Publish a calendar’ section, select Calendar from the drop-down menu and click ‘Can view all details’ from the context menu. 

select Calendar

select ‘Can view all details'

Step 5: Click Publish.

Click Publish

This will generate two links: one HTML and the other ICS.

Step 6: Copy the ICS link.

Copy the ICS link

Step 7: Now, open Google Calendar on another browser tab, and click on ‘Other calendars +’ on the left pane.

open Google Calendar

Step 8: In the context menu, click on From URL.

click on From URL

Step 9: Paste the copied Outlook link and click on Add calendar.

Paste the copied Outlook link

That’s it. You have successfully connected Outlook Calendar and Google Calendar. Now, you can customize the calendar by changing its colors or renaming it. 

In the future, if you wish to disconnect two calendars, all you would need to do is either unpublish the outlook link or hover over the calendar’s name in the Google Calendar and click the X icon.

2. Sync Outlook Calendar With Google Calendar on a PC

In this method, the steps involve the browser opening Google Calendar and the native Windows Outlook app on the desktop. You can use a browser altogether. However, for this part, we will involve both. Follow along.

Step 1: Open Google Calendar on your preferred browser on your Windows PC.

Open Google Calendar

Step 2: Click on the gear icon at the top right corner. From the drop-down, select Settings.

Click on the gear icon

Step 3: Go to ‘Import & export.’ 

Go to ‘Import & export'

Step 4: Navigate to Export from the left pane and click on the Export button to download the .ics file.

Navigate to Export from the left pane

Note: The downloaded .ics file is zipped, you will need to unzip the file.

After this step, close or minimize the browser.

Step 5: Press the Windows key on your keyboard, type Outlook, and click Open.

type Outlook

Step 6: Once Microsoft Outlook opens, go to Files.

go to Files

Step 7: Click on ‘Open & Export’ from the left pane.

Click on ‘Open & Export'

Step 8: In the right pane, under the Open menu, select ‘Import/Export.’

select ‘Import/Export.’

This will trigger a pop-up window.

Step 9: In the ‘Import and Export Wizard,’ select the ‘Import an iCalendar (.ics) or VCalendar file (.vcs)’ option and click Next.

select the ‘Import an iCalendar (.ics) or VCalendar file (.vcs)’ option

Step 10: Browse the .ics file you exported from Google Calendar and click OK.

Browse the .ics file you exported from Google Calendar

Step 11: In the pop-up dialog box, click Import to add the exported Google Calendar to Outlook.

click Import to add the exported Google Calendar to Outlook

All your Google Calendar items will show up on your Outlook Calendar. You can tweak or customize the calendar as per your requirements. Hover over the name and click the X icon if you wish to disconnect the calendar. 

If you are on Mac, the steps will change a little. Continue reading.

3. How to Sync Outlook Calendar With Google Calendar on Mac

Syncing the calendar is easy but depends on many factors. If you wish to sync your Outlook Calendar with Google Calendar on Mac, follow the steps below.

Step 1: Press ‘Command + Space,’ type Outlook, and press Return.

type Outlook

Step 2: Go to Outlook from the top bar and select Settings.

Note: Alternatively, you can press Command + , to open it.

Go to Outlook

Step 3: Now, in the left pane, select Accounts.

select Accounts

Step 4: Click on the + button and choose New Account.

choose New Account

Step 5: Enter your Email address and click Continue. 

log in to your Google account

Step 6: From the prompt, select the account.

Select the account

Step 7: When asked to authorize Microsoft Apps to access your Google account, click Allow.

Click Allow

There you go. You have connected Outlook Calendar with Google Calendar on Mac. From now on, you need to check your calendar tasks in one place. If you don’t want to have access to your Mac and want to do it through your Android device, keep reading.

4. Sync Outlook Calendar With Google Calendar on Android

One of the easiest ways to sync two calendars is to connect both to an Outlook Calendar app. Follow the steps below.

Step 1: Open the Outlook app on your Android device and click on your profile picture in the top left corner.

Step 2: Tap on the Settings (gear) icon.

Step 3: Under Mail accounts, tap on ‘Add Mail Account.’

Step 4: From the bottom card, select ‘Add an email account.’

Step 5: In the Add account page, tap on ‘Add Google Account.’

Step 6: Choose the account you want to connect. On the next page, click Allow.

That’s about it. When you open the Microsoft Outlook app on Android, you can see and schedule events hassle-free. If you are running on iPhone, move to the next method.

5. How to Sync Outlook Calendar With Google Calendar on iPhone or iPad

There are many ways to sync your calendar. However, the best option is to sync your calendar with your iPhone or iPad’s Calendar app so that you don’t have to look elsewhere. The same gets synced on your Mac too. Moreover, the steps are simple.

Step 1: Open your iPhone or iPad settings.

Step 2: Go to Calendar and tap on Accounts.

Step 3: Add your Google and Outlook accounts simultaneously to your iPhone or iPad by following the prompts. 

Step 4: Once the accounts are connected, go to each Account and turn on the toggle for Calendars to sync the calendar.

Once you are done with logging and syncing the calendar, you are good to go. All the events and scheduled data will automatically sync in one place without causing any trouble for you.

6. How to Sync Outlook Calendar With Gmail

Syncing Outlook Calendar with Gmail is a straightforward process. Follow the steps below.

Step 1: Go to Gmail, log in with your account, and click on the gear icon.

Go to Gmail and login

Step 2: From the drop-down, click on ‘See all settings.’

'See all settings'

Step 3: Go to Forwarding and POP/IMAP.

Go to Forwarding and POP/IMAP

Step 4: Ensure that the POP download and IMAP access are enabled.

POP download and IMAP access are enabled

Step 5: Click on Save Changes.

Save changes

Step 6: Now, open the Outlook app. Press the Windows key on your keyboard, type Outlook, and click Open.

type Outlook

Step 7: Go to File from the home page.

go to Files

Step 8: Click on Add Account.

Click on Add Account

Step 9: Enter your Gmail email address and click on Advanced options. Check ‘Let me set up my account manually,’ and click Connect.

click on Advanced options

Step 10: Add input information for IMAP account settings.

IMAP account settings

Step 10: Enter your Gmail password and click Sign in.

Enter your Gmail password and click Sign in

Step 11: In the next screen, click Allow.

In the prompt, click Allow

That’s about it. You have connected Gmail to Outlook, providing you with the best of both worlds. If you don’t want to connect and sync your Gmail with Outlook, you can import Google Calendar into Outlook. Keep reading.

7. How to Import a Google Calendar Into Outlook Calendar

Importing a Google Calendar into Outlook can be long and tricky. You can follow the below steps to execute it quickly and easily.

Step 1: Go to Google Calendar and log in with your Google account.

Open Google Calendar

Step 2: Hover over the calendar you want to share and click on the three-dot icon.

Go to Google Calendar

Step 3: Click on ‘Settings and sharing.’

Click on 'Settings and sharing.'

Step 4: Navigate to Integrate calendar.

Select Integrate calendar

Step 5: Scroll down, click on toggle visibility (eye icon), and copy the ‘Secret address in iCal format.’

Note: If you are on Google Workspace, use ‘Public address in iCal format’ for this step.

copy the ‘Secret address to iCal format'

Step 6: Now, Open Outlook Calendar on a different tab and go to Calendar.

Go to calendar

Step 7: Click on the hamburger menu.

Click on the hamburger menu

Step 8: Select Add calendar.

Select Add calendar

Step 9: In the Add calendar pop-up, navigate to ‘Subscribe from web.’

navigate to 'Subscribe from web.'

Step 10: Paste the Calendar link and give it a name.

Paste the Calendar link

Step 11: Finally, click on Import.

click on Import

There you have it. Now, you can access all the events of Google Calendar on Outlook Calendar, easing the process of checking the events. If you have any queries, check out the FAQ section below.

FAQs on Syncing Outlook Calendar With Google Calendar

1. Why doesn’t Outlook calendar sync with Google Calendar?

There could be multiple reasons for it, such as incorrect sync settings, network or internet connection issues, third-party apps, and so on. Try any of the above methods and see if it helps.

2. How many calendars can you have in Outlook?

There are no official limitations, you can create as many calendars as you need and name them according to your preference.

3. Can anyone view my Outlook calendar?

By default, only you can view your Outlook calendar. However, you can choose to share your calendar with others and give them access to view it.

Sync Your Calendars

Synchronizing your Outlook calendar with your Google calendar can be a useful and convenient way to keep track of your schedules and appointments. Now that you know how to sync, you may also want to know how to integrate Google Calendar into Windows Calendar App.

Last updated on 03 January, 2023

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