Any word processor worth its salt comes with a built-in spell checker that helps writers to write and proofread their content with minimal efforts. Microsoft Word also bakes in a spell checker among other advanced writing and editing tools. Some users face an issue with the Microsoft Word spell checker, which stops working on their computer.
Reasons could include a change in the settings to some error leading to the spell check failing to do its job. As part of the Office suite, the Word app is part of the Office 2019, Office 2016, Office 2013, and a cloud version called Microsoft 365. The troubleshooting steps shared below will work for all versions because the spell checker feature works consistently across all Word versions. In case it doesn't, we will let you know.
1. Try Microsoft WordWeb App
Have you subscribed to a Microsoft 365 plan? If so, you can open the same Word document in the web app and check if Word spell checker is working there.
The 'Check spelling as you type' setting must be checked or enabled for Word to spell check the document in real-time and show the familiar zig-zag red line underneath the misspelled word.
Step 1: Click on the File tab.
Step 2: Select Options in the right sidebar towards the bottom of the menu.
Step 3: Under the Proofing tab, make sure 'Check spelling as you type' is checked.
Step 4: If you are wondering why Word is not spell-checking words in upper case letters, that's because there is a separate option called 'Ignore words in UPPERCASE'.
3. Remove Doc From Proofing Exceptions
It may be possible that the document you are editing has been added to the exceptions list, which is why Word is not proofreading it for spelling errors.
Go back to File > Options > Proofing and towards the bottom, make sure that 'Hide spelling errors in this document only' option is unchecked.
Note that the 'Hide spelling errors in this document only' option will be enabled and greyed out if 'Check spelling as you type' is disabled. That means you can't disable it either. Follow the steps in the previous point to enable that before you can disable this.
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4. Add Proofing Language
Even if one is writing or editing a document in English, Word must have the correct proofing language selected. At times, proofing language is accidentally set to a foreign language.
Step 1: Open File > Options > Language and check if your preferred proofing language is installed. If not, click on Add a language and select your desired proofing language to install it.
Step 2: Select the proofing language from the pop-up menu and click on Add.
5. Custom Dictionary
At times Word app may struggle to identify what you've typed. For example, when you are using slang or short form, the app won't detect the spelling accurately. In such cases, you can add the word you've typed to Word's inbuilt dictionary.
Just right-click on the word and select Add to Dictionary option under Spelling in the context menu.
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6. Update Document Style
Microsoft Word allows users to create and set Styles, a collection of formatting options including a spell checker you can set for the entire document. This is separate from the universal options that we saw in the above steps.
Step 1: Under the Home tab, right-click on the chosen Style and select Modify from the context menu.
Step 2: Click on Format at the bottom left corner of the screen and select Language.
Step 3: Make sure 'Do not check spelling or grammar' option is unchecked.
7. Disable Word Add-Ins
One of the installed add-ins could either be malfunctioning or causing a conflict. There are two ways to troubleshoot this issue. Either disable all add-ins and then re-enable them one at a time to find which one is causing the conflict. Or, you can open Word in Safe Mode.
To manage add-ins:
Step 1: Open File > Options > Add-ins, and at the bottom of the screen, select COM Add-ins in the drop-down menu next to Manage and click on Go.
Step 2: Simply uncheck the add-in in the pop-up that follows to disable it. Click on Remove button to uninstall the selected add-in but that's not required for troubleshooting spell check not working in Word issue.
If that doesn't fix things, then you should try to open Word in Safe Mode. Here's how to do that:
Step 1: Press Windows key+ R to open the Run prompt, type winword /safe and hit Enter.
Step 2: If the spell checker works as intended in Safe Mode in Word, then you need to troubleshoot Word or Office app.
8. Repair Office App
Step 1: Right-click on the Windows Start button and select Apps and Features.
Step 2: Search for the Microsoft Office version that you have installed and click on Modify button.
Step 3: In the pop-up that follows, there are two options. First, try Quick Repair, and then if that doesn't work, try Online Repair.
9. Use Grammarly Extension
Here's the difference. Grammarly is a browser extension tool that will highlight and suggest spelling errors and allow you to correct them quickly with a single click. They also have an add-in for both Word and Outlook desktop apps.
Interestingly, Grammarly works with Google Docs and Word.
Microsoft Word is still leading the pack but has faced serious competition from Google Docs for the past few years. While Google Docs is a cool option, it is too simplistic for advanced users who need more from their word processors or deep inside the Microsoft Office ecosystem.
Who said you need a desktop app to edit your Word documents? Maximize the full potential of Microsoft Word Online with these cool tips and tricks.
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