How to Share OneNote Notebook on Desktop and Mobile

Quick Tips

• Share your OneNote notebook with ease on desktops and mobile devices.
• Choose between inviting people with specific email addresses or generating a shareable link.
• Control access levels, allowing recipients to view or edit the notebook content.

How to Share OneNote Notebook on Mobile (Android or iOS)

OneNote’s Android app doesn’t let you share the notebook. You need to be on iOS to do so. Follow the below steps.

Step 1: Launch the OneNote app on your iPhone. Then, navigate to the notebook you want to share.

Step 2: Once in the notebook, tap on the three-dot icon and choose Share Notebook.

You will be on the ‘Share [notebook name]’ bottom sheet.

Step 3: Enter the name or email ID of the people you want to share and choose whether you want these users to edit or view.

Step 4: Add a personal note under the Message section if you want, and finally, click Send.

That’s about it. You have successfully shared a notebook on Microsoft OneNote. If you want to share the link of the notebook with a larger audience, consider clicking on the Copy link button and sharing it.

That said, if you are on Android, you have no choice but to share it using the desktop or the web. This is a serious flaw when comparing OneNote with other notable note-taking apps like Notion, Evernote, and Apple Notes.

How to Share OneNote Notebook on Web

Step 1: Open OneNote and navigate to the notebook you want to share.

Note: The selected notebook may launch in a new tab. 

Step 2: In the top right corner, click on the Share button right below your profile picture. From the drop-down menu, choose Share Entire Notebook.

Step 3: From the pop-up modal, enter the name or email ID of the people you want to share. Right next to it in the drop-down menu, choose whether you want these users to edit or view.

Step 4: Add a personal note if you want, and finally, click Send. 

That’s it. You have shared a notebook in OneNote. Only those invited via email can view or edit the OneNote notebook.

How to Share OneNote Notebook on Windows

Step 1: Launch the OneNote app. Then, navigate to the notebook you want to share.

Step 2: Right-click on the notebook and select Share This Notebook.

Step 3: In the pop-up modal, enter the name or email ID of the people you want to share the notebook with. Choose whether you want these users to edit or view.

Step 4: Add a personal note under the Message section, if you want, and finally, click Send. 

How to Share OneNote Notebook on Mac

Note: We are assuming that you have already launched the OneNote app on your Mac and navigated to the notebook that you want to share.

Step 1: Click on the Share button at the top-right corner.

Step 2: You will view Sharing Options. Click on Invite People to Notebook to send email invites.

Step 3: Enter the email IDs of the people you want to invite to view or edit the notebook. Check the Can Edit button to allow editing, or uncheck it if you only want them to view the notebook.

Note: If you want to share a link to the notebook, you can do that too, but as noted earlier, anyone with access to the link can edit or view the notebook.

Step 4 Click on the Share button again.

Step 5: Click on Copy Link to Notebook.

Step 6: Click on View-Only or View and Edit to create a sharable link to the notebook accordingly.

That’s about it. You have generated a link to the notebook, which you can share using any medium, such as email, messages, and so on.

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