3 Ways to Send Scanned Documents From iPhone Notes

Quick Tips

• To share the document as a PDF, Open it in the Notes app, tap on the share icon, and select the app you want to share it with.
• You can also save the scanned document in the Files app, and then share it as a PDF document.
• Alternatively, you can sync your Notes with iCloud, open it in a web browser, and then download the document as high-quality images.

Method 1: Send in Apps Directly

The Notes app automatically creates a PDF file when you scan documents.

Step 1: Tap on the scanned document in your note to open it in full-screen view.

Step 2: Press the Share button at the top and select the app, such as Mail, to share scanned documents from your iPhone Notes.

If your PDF is too big for email, here’s how to reduce PDF size on iPhone.

Tip: Check out other ways to share PDF files from iPhone

Method 2: Download as PDF

You can easily download scanned documents from notes as PDFs and then send them by opening the app of your choice.

Step 1: Tap on the document in the note and press the Share icon. Select Save to Files from the menu.

Step 2: Choose the folder where you want to save the PDF. Tap on the Save button.

Step 3: Open the app where you want to send the scanned document and attach the PDF from the Files app.

Alternatively, open the Files app and go to the folder (in our example, the Downloads folder). Tap on the document to open it, use the Share icon, and select the app where you want to send it.

Pro Tip: You can scan documents on your iPhone directly in the Files app as well. Open the Files app and go to any folder. Tap on the three-dot icon at the top and select Scan Documents. The scanned document will be saved as a PDF in the Files app in the same folder from where you scanned the document.

Method 3: By Sharing as an Image

If you want to share the scanned document as an image file, you can take a screenshot of the scanned document page in the Notes app. However, if the quality isn’t fine, download the document pages as individual pictures.

For that, you will need to use the iCloud website. We have divided the steps into two sections.

Save Document in iCloud

Step 1: First, scan and save the document in the iCloud folder of the Notes app.

To check, open the Notes app and tap on Folders at the top. Select any folder under iCloud. Then, scan the document.

Step 2: Now, ensure that iCloud sync is enabled for notes. Open iPhone Settings.

Step 3: Tap on your name at the top, followed by iCloud.

Step 4: Then, tap on Show All. Now, select Notes.

Step 5: Finally, enable the toggle next to Sync this iPhone. Wait for a minute or two to let the iPhone sync the notes.

Download Scanned Documents as Picture

Step 1: Open iCloud in a browser and log in to your Apple ID.

Step 2: Click on the notes section.

Step 3: Open the note where your scanned document is saved. Then, double-click on the document to open it.

Step 4: Click on the Download icon at the top to download all the pictures.

Step 5: Once the scanned document is downloaded as pictures on your device, share pictures in any app.

Bonus: Save Scanned Documents Automatically in the Photos App

Apple offers a feature where you can automatically save your scanned documents from the Notes app as images in the Photos app. However, remember that the Photos app will save each scanned page as an individual image.

To enable this feature, go to iPhone Settings, followed by Notes. Enable the toggle next to Save to Photos.