How to Auto-Forward Emails in Outlook

Use Outlook Forwarding

Step 1: Navigate to Outlook Web on the desktop browser and sign in using Microsoft account credentials.

Step 2: Tap on the Settings icon at the upper right.

Step 3: Navigate to Mail > Forwarding.

Step 4: Enable the forwarding option and enter the email where you want to forward the Outlook emails.

Step 5: Enable or disable the Keep a copy of the forwarded messages option and hit Save at the bottom.

That’s it. Now, you will see all the Outlook auto-forwarding emails to your other email address. But as I mentioned earlier, this practice forwards all emails and might crowd your inbox.

To avoid such issues, use the Outlook Rules function to set certain rules for email forwarding.

Create Outlook Rules

Step 1: Navigate to Outlook Web on the desktop browser and sign in using Microsoft account credentials.

Step 2: Tap on the Settings icon at the upper right corner.

Step 3: Navigate to Mail > Rules.

Step 4: Select Add new rule. Add a relevant name to the rule and move to the condition option.

Step 5: You can select from a bunch of conditions, such as Subject, Keyword, Market with, People, and more.

Step 6: You can add as many conditions as you prefer in the rule.

Step 7: After adding relevant conditions, move to Add an action and select Route > Forward to.

Step 8: Select the email address to which you want the emails to be forwarded.

You can also add an exception to a rule. Tap on Add an exception and set a separate condition for it. Hit the Save button at the bottom corner, and you are good to go.

From now on, whenever an incoming email arrives with a relevant subject or body keywords, Outlook will run the rule and act accordingly.

Set Automatic Replies

Outlook also allows you to set automatic replies to let the recipient know that you have received their mail and plan to reply properly soon.

Step 1: Open Outlook Web and tap on the Settings icon at the top right.

Step 2: Go to Mail > Automatic Replies.

Step 3: Toggle on Automatic replies on. Select the timeframe to run auto-reply for Outlook mail.

Step 4: You can also enable Send replies to only contacts that ignore emails from other contacts and only send automatic replies to contacts.

There you go. You have successfully enabled auto-forwarding on Outlook.