5 Best Trello Alternatives to Manage Teams and Projects

With over millions of users around the world, Trello is the default choice to manage projects for those seeking a free option. But with the growing need of project managers to handle large teams, the software might feel underpowered to many. For instance, there is no automation function to assign tasks automatically. The template support is also limited compared to rivals. Hence, you might be looking for Trello alternatives to manage your projects and teams.


In recent years, we have seen the various dedicated project management software coming out of beta. These solutions make perfect sense in today’s time as the majority is working from home due to the global pandemic. Trello may work for some, but not for every team and organization.

In this post, we are going to talk about the top five Trello alternatives to manage teams and projects. With every app, we will try to cover each use case scenario. The list will include project management tools, features, customization options, templates, sharing, price, and more. Let’s get started.

1. Hive

Hive provides one of the best and easy to use web-based project management solution. Upon signing up, Hive asks about company details, the number of employees, project name, allows you to invite members, and set up the project on the home screen.

I like how Hive allows the group chat right beside the home dashboard. One can also attach files from Google Drive, Dropbox, OneDrive to chat. It makes the whole process seamless.

Hive home

After adding the tasks, you can tap on it and add additional details such as description, timer, tag a team member, and attach files. With a single tap, you can change the layout from Kanban-style to Gantt, Calendar, label view, and team view.

Head to the home screen and you can view the project status, complete tasks, team members, announce project-related notes, and view all the attached files in one place. You can also create automated workflows to streamline the process. Hive lets you create templates to add frequent tasks on the go.

Hive features

Hive has added thousands of third-party apps integrated into the software. The pricing starts from $12 per member per month.

2. Monday.com

Used by over 100,000 organizations out there, Monday.com is one of the popular web-based project management apps out there. The two biggest strengths of Monday.com are its intuitive UI and a plethora of features to suit everyone’s needs.

One can create as many boards for a project and invite members to manage the work. Members can add the live status of the task and I like how Monday.com allows you to add infinite numbers of the column to boards. Just tap on the ‘+’ icon and you can integrate text, timeline, people, date, etc. as a column.

Monday com home2

Automation is neatly integrated into the software. You can add conditions to automatically move tasks on board and even archive it when a status changes to done. The possibilities are endless here. It’s up to admin on how he wants to utilize the function.

Third-party integration is also feature-rich. For example, you can create chain-like, when someone move status to priority, then members Slack urgent channel get heads-up about the development.

Monday com features

Monday.com wins when it comes to visualization. It offers various charts for a clear look at the project or campaign. The pricing starts at $40 for five members, which translates at $8 per member per month.

3. Asana

Asana is basically Trello on steroids. Asana nails it down when it comes to organizing every essential detail in one place. You don’t need to jump through dozens of sections to look for project details.

Add project name, invite team members, create a task list and you are ready to go. I like how it allows you to add the project description right at the home. For a single project, you can create as many templates as you likes. Each template serves multiple purposes to manage a project in a unique visual style.

Asana home 2

You can choose from templates such as Bug tracking to squeeze the hurdles, customer feedback to keep track of user comments, product launches to create a timeline, 1:1 meeting, and more. From a single template, you can switch among different views such as board, timeline, calendar, progress, etc. It also lets you add announcements to keep the members informed about the latest happenings about the project.

So far, my favorite Asana feature is Rules. It’s Asana’s version of IFTTT (If This Then That). You can create rules such as whenever someone adds a ‘Design’ tag to a task, the UI/UX leader gets notified about the development. No need to manually tag team members for tasks.

Asana template

Asana pricing starts from $11 per member per month. And similar to Trello, it offers native apps on both Android and iOS.

4. Notion

Notion created a storm among the power users. The tools such as Asana, Hive, Basecamp, Monday.com, and Trello are strictly aimed towards project management. Notion strikes a perfect balance between personal project use and team management.

The combination of modular approach and feature-rich templates makes Notion one of the best software to replace Trello. Everything is card-style, just drag and drop away. The software relies on built-in as well as a community made templates to create a suitable workplace.

Notion template

The biggest strength of Notion is its simplicity. A giant whiteboard and you only need to find a suitable project management template to get started.

Create a workplace with the project name, add sections such as project document, Kanban-style template, and other details. Invite team members and add tasks with details such as description, tag, time, date, and more. You should master keyboard shortcuts to navigate through the app in no time.

Notion template 2

Notion is available on Android, iOS, Mac, Windows, and Web. The sharing costs $8 per member per month. The software is free to use for students as well as startups.

5. Coda

Coda is another modular productivity app out there. The idea is to convert a Google Sheet into the app. Similar to Notion, it uses drag and drop techniques to build a document. Based on the sections added to doc, Coda converts it to a full functioning app on the mobile devices.

The software relies on built-in templates to manage projects. You can always create one from the scratch but use a template to quickly get started. Create a Doc, select ‘+’ sign, and navigate to Templates option. Select the working remote or project management section in the templates and add them to the doc.

Coda template 2

While adding tasks, the admin can add the relevant details such as date, time, title, tag a member, and more.

Coda offers Packs, which helps you connect to third-party apps like Slack, Google Calendar, Jira, and more. Automation is an interesting addition. One can create a rule to notify the admin when someone updates a row, send a daily summary email, and lets you perform repetitive tasks with a single tap.

Coda automation

Coda is available on the web, iOS, and Android. The service offers a free tier, and its basic pricing starts at $10 per month and only charges for people who make docs, docs editor and viewers are unlimited. Neat!

Wave a Goodbye to Trello

Each option mentioned above is capable of replacing Trello without affecting the workflow. Hive and Monday.com are suitable for large organizations, Asana offers native apps and Rules function, Notion and Coda have adopted the unique modular approach to get things done.

Next up: Confused between Trello and Asana? Read the comparison below to find the perfect match for you.

Last updated on 07 February, 2022

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