5 Best Task Management Apps for iPhone and Mac

Gone are the days when we used to track and complete our tasks on a piece of paper. With capable task management apps on iPhone and Mac, it’s quite easy to stay on top of your daily to-dos. Among them, we have picked up the best task manager apps for iPhone and Mac.

Best task manager for iPhone and Mac

These days, a task management app isn’t limited to creating and completing tasks. They also offer real-time collaboration, widgets, pomodoro timer, calendar integration, and much more. With a capable to-do app on iPhone, you don’t need a separate app for tracking habits or managing projects for a small team.

1. Apple Reminders – Best Free Task Manager for iPhone

Apple has completely revamped the Reminders app on iPhone, iPad, and Mac. It looks modern, has ample features, and goes toe-to-toe with established third-party alternatives out there.

You can create location-based reminders, set priority for important tasks, add images, and even create subtasks. Apple has covered all the basics here. You can even create a list of reminders and invite others for collaboration.

The Reminders app on iPhone, iPad, and Mac received two neat add-ons recently. You can add tags to better organize your tasks. The app also lets you create a smart list to automatically put relevant tasks in a specific list. If you use a particular list frequently, create a template and save your time for repetitive tasks.  


  • Free to use
  • Home screen and lock screen widgets
  • Excellent integration with other Apple devices


  • Limited availability
  • Basic theming options

Price: Free

2. Things 3 – Best-Looking To-Do App for iPhone

Things 3 has the most beautiful user interface among all the best task manager apps on iPhone and Mac. It’s clean, intuitive, and pleasant to use. Apart from tasks, you can also create new projects and areas for family and work.

While creating a new task, you can add a due date, and time, change your inbox, create subtasks, and even a deadline. Thing 3 is compatible with Siri voice assistant too. You can use commands like ‘Hey Siri, in Things, remind me to buy chocolate tomorrow at 11 AM’. Neat, isn’t it?

Things 3 offers neat little touches such as progress pies, Touch Bar support, multiple windows, a collapsible sidebar on iPad, and more. Unfortunately, it lacks real-time collaboration.  


  • Eye-catching design
  • Supports projects
  • Siri Shortcuts support


  • Limited availability
  • Basic sharing

Price: $9.99 for the iOS app and $49.99 for the Mac app

3. TickTick – All-In-One To-Do List App for Mac

Apart from being a task management app, TickTick offers a habit tracker, a neat calendar integration, pomodoro to keep track of time, and an Eisenhower Matrix to focus on what’s important and urgent.

TickTick is your ultimate to-do app on your iPhone. Once you subscribe to the pro version, you no longer need to switch between several apps to manage your tasks, habits, and calendar events. TickTick combines all the features in a single app.

TickTick differs from the competition with a robust theming engine. The app offers several season series, city series, and pure color themes, and lets you create a custom one from scratch. You can even customize the bottom bar and the app icon from Settings.

The Mac version is even more powerful. In a task list, you can switch to a Kanban style to view and manage tasks. The desktop app also supports the notes function.


  • All-in-one productivity tool
  • Packed with features
  • Eisenhower Matrix support
  • Several theme options


  • Lacks widget support

Price: Free to download, Premium version at $2.99 per month or $27.99 per year

4. Doneit – Best for Kanban Board Users

Doneit is another minimalistic task manager app on iPhone and Mac. You can manage tasks and all of your projects of any size in a single place.  Unlike other task management apps, this one offers different views such as List, Grid, Board, and Timeline.  

If you prefer to view your tasks in a board style, go with this one. You can create unlimited categories, explore advanced board views, and even tags to organize your tasks like a pro. Doneit is one of the few apps for Face ID support. It’s good to see a handy security add-on for the task and project management apps.

Doneit has nailed the customization too. You can change the app icon, tint color, and play with a dark theme. Doneit also has an extensive collection of Siri Shortcuts. The app lets you change the color for tasks, insert attachments, and pin important tasks at the top.  


  • Excellent Kanban board support
  • Support for Siri Shortcuts
  • Home screen widgets


  • Not available on Android or Windows

Price: $7.99 per year and $16.99 for lifetime

5. Todoist – Ideal for Managing Projects

Todoist is one of the oldest and most robust task management apps for iPhone and Mac. You can create up to 300 projects, enjoy unlimited reminders, and invite up to 25 people to a single project. Todoist shines with over 150 custom views to see tasks by any attribute.

Todoist comes with a neat activity history to check all the updates on tasks and projects. You can also pick from several themes to deliver a custom look on iPhone and Mac. The app may look basic at glance but once you explore more, you will surely appreciate small details.

Todoist offers a Productivity tab at the top to check your daily goal, daily streak, and tasks history in the last seven days. The app also supports Siri Shortcuts, widgets, and more. If you are looking for a single app to manage your personal tasks and team projects, hit the download button below.  


  • Perfect for managing projects
  • Rich customization options
  • Productivity menu to check the history


  • Basic user interface

Price: Free to download, Premium version at $4.99 per month or $47.99 per year

Task Management App for iPhone and Mac: FAQs

How to make a to-do list on Mac desktop?

Several third-party apps offer an option to add new tasks from the Mac menu bar. You can use such apps to create to-do list.

Which is the best to-do list Mac widget?

The default Reminders app on Mac offers three widgets to choose from.

Complete Tasks in Style

Use any of the apps mentioned above, and you will be completely fine with flying through the day without missing any task. TickTick is an all-rounder, millions favor Todoist, and the Reminders makes the best out of the Apple ecosystem. At the same time, Things 3 is perfect for task and calendar combo.

Last updated on 21 April, 2023

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