How to Schedule Emails in Outlook on Any Platform

Have you ever wished for an easier way to manage your emails and ensure they get sent at the most opportune time? If so, you are in the right place. In this article, we’ll guide you on how to schedule emails in Outlook, allowing you to be more efficient and organized in your communication.

Now, why would you want to schedule emails in Outlook? The answer is quite straightforward – life can get busy, and sometimes, sending emails exactly when you want them to reach your recipients is challenging. Scheduling emails enables you to plan and ensure the delivery of your messages at the most appropriate times. With this understanding, let’s begin with the article.

How to Schedule Emails in Outlook on Web

Scheduling emails in Outlook is pretty simple and easy to execute. Follow the below steps.

Step 1: Firstly, open Outlook on the web or desktop on your Windows or Mac computer and log in to your account.

Step 2: Click on the New message button in the top left corner of the screen to compose a new email. 

Note: If it’s an email thread you want to schedule mail to, you can click the Reply button and continue with the steps below.

Step 3: Write an email as you would typically do. After completing the write-up and adding the documents, click on the chevron (arrow) icon next to the Send button to reveal the menu with the Send later option. Select it.

Step 4: In the ‘Set date and time’ pop-up, choose the date and time you want this email sent. Finally, click Send to save changes.

You have successfully scheduled your mail in Outlook. If you change your mind, want to edit the email, or change the scheduling time, continue with the steps below.

Step 5: Navigate to the Drafts folder in the left sidebar.

Step 6: Click the pencil icon to edit the email and reschedule or send it immediately.

Note: Alternatively, click the Cancel Send option to cancel the scheduled email in Outlook.

That’s it. You have learned to edit and schedule emails in Outlook. It is important to note that the steps are the same for Outlook web and new desktop apps (Windows or Mac). However, if you are on an older version of the Outlook desktop app or don’t want to ‘Try the new Outlook,’ the steps may slightly differ; continue reading.

Also Read: How to add images to Outlook email and email Body on mobile and desktop

How to Schedule Emails in Outlook Desktop App

If you are on the older version of the Outlook desktop app, you need to know that Microsoft calls the Send later feature as Delay Delivery. Follow the instructions below.

Tip: If you operate Outlook on multiple devices, trying the new Outlook on one device doesn’t sync up with the other. You will need to change it individually.

Step 1: Open the Outlook desktop app on your Windows or Mac computer. 

Step 2: Click on the New Email button in the top left corner of the toolbar. 

Step 3: Compose the email as you desire. Once completed, click the Options menu in the toolbar.

Step 4: Click the three-dot menu and select the Delay Delivery option from the drop-down menu. 

Step 4: In the Properties window, validate if ‘Do not deliver before’ is checked. Now, choose a date and time for scheduling the delivery and click Close.

Now, you can click the Send button as you normally do. You can find all the emails you have scheduled in the Outbox folder. Much like on the web, you can open the email you have scheduled to edit the content or reschedule.

Repeat the same steps if you want to send the mail immediately instead of scheduling. However, uncheck the ‘Do not deliver before’ option, close the Properties window, and click Send from the compose screen. 

Further, if you are not a desktop user or don’t have access to the web and want to do the same on mobile, continue reading.

Also Read: How to delete multiple emails in Outlook on mobile and web

How to Schedule Emails in Outlook on Mobile

The steps are the same for Android or iOS. However, for demonstration, we are going with Android. If you are on iOS, follow along. 

Step 1: Firstly, launch the Outlook app on your Android or iOS device. Tap on the New mail floating button in the bottom right corner. 

Step 2: Compose the mail as you would normally do. After you finish, tap the three-dot icon before tapping the Send icon.

Step 3: From the bottom sheet, choose the Schedule Send option. In the Schedule Send modal, select the default option. 

If you want to schedule the email based on your time preferences, continue with the below steps.

Step 4: Instead of choosing the default option in the Schedule Send pop-up, select ‘Choose a time, select the date and time of your preference, and finally, tap Schedule.

There you go. You have scheduled your email on the Outlook mobile app. You will find all scheduled emails in the Drafts folder, which you can access by tapping on your profile in the top left corner, and from the sidebar, choosing the Drafts folder.

If you have any queries, check out the FAQ section below.

FAQs On Scheduling Emails in Outlook

Schedule your Emails

Now that you know how to schedule mail in Outlook, you can compose messages when convenient and have them automatically delivered later. You may also want to read how to remove Microsoft Teams meeting from Outlook invite.