OneNote vs Bear Notes: Which Note-Tak­ing App Is Bet­ter on Mac

Parth Shah

An excellent note-taking app to collect and organize thoughts is a blessing in disguise. People use Evernote, OneNote, Bear Notes, Google Keep, and others, as a digital file cabinet. Today, the note-taking space is so crowded that if you want to move from one app to another or someone needs to pick a new option, the task appears more daunting than ever. That said, Microsoft OneNote is an excellent note-taking app if you're quite comfortable with using MS Office apps. It's free, available on all platforms, and comes with handy features. Bear notes is another capable offering with a prime focus on UI and reliability.

Onenote vs bear notes

On paper, both OneNote and Bear Notes may sound identical, but they differ in various areas such as note organization, sharing, editor, and user navigation.

In this post, we are going to compare both OneNote and Bear Notes on the Mac. We will also talk about the mobile app experience on the iPhone. Let’s get started to pick a relevant note-taking software for you.

Cross-Platform Availability

OneNote is available on iOS, Android, Windows, iPad, Mac, Web, and as a Chrome extension. Bear Notes is focused on the Apple ecosystem. It is only available on iOS, iPad, Mac, and as an extension on the Chrome web store.

If you plan to use the notes app either Android or Windows, your answer ends here. Go with Microsoft OneNote.

User Interface

If you have used Microsoft Office apps, then you would feel right at home with the OneNote. The major options, such as drawing, editing, and view, are tucked inside the ribbon at the top. The notebook, pages, and sections are on the left side.

One Note dekstop

Microsoft has stuck with the winning formula for UI and UX over the years. And it works well with the OneNote software. OneNote also supports the night theme, which I rarely use but might find useful in dark situations.

Bear Notes is known for its intuitive user interface. The app uses a slick-looking UI with notes and tags on the left sidebar. Using Bear Notes, you can easily witness the company’s close attention to the UI.

Bear notes desktop

Bear Notes also support multiple theming options. You can go to App Preference > Themes and choose from the dozens of available themes.

Bear notes theme

Notes Organization

This is one of the main differences between the two apps. Notes organization can be the deal-breaker for many users. Some may prefer OneNote’s Notebook style, while others might prefer the tags-based organization in Bear Notes.

Let’s start with OneNote first. Microsoft mimics the physical notebook style in the software. You can create an OneNote Notebook, add sections in it and further create pages to write notes.

Onenote notebook

Bear Notes doesn’t offer any Notebook-style organization. Instead, it relies on tags to quickly search through and differentiate notes in the app. So it's entirely your personal preference on the organization style you like.

Bear notes organization

Note Editing

Microsoft brings the familiar Word editing options to the OneNote with a couple of changes designed for a note-taking app.

With OneNote, you can change font, style, fonts, use different headings, choose from multiple color options, and even use various tags like Question, Remember, Important, To-Do, and more.

Onenote editing

OneNote also lets you insert a table, files, images, audio recording, and even maths equation. You can integrate some built-in stickers too.

OneNote offers drawing capabilities. It’s mostly useful if your PC or tablet has Pen support. You can use Pen, Marker, and Highlighter, change the ink color and intensity and use the eraser to undo mistakes.

Onenote drawing

While OneNote throws every possible option at you for editing, Bear Notes smartly hides them to keep the note-taking area clean. When composing a note, you can tap on the little pen icon at the bottom to open the floating menu with editing options.

It covers the basics but lacks the rich-editing options offered by OneNote. The lfunctions include different headings, line separator, quote, code block, to-do, highlighter, file integration, and more.

Bear notes editing

For note details, you can tap on the info icon at the upper right corner, and Bear will display modification date, words, characters, read time, and paragraphs. I like how Bear Notes mentions keyboard shortcuts for editing options in the app.

Share bear notes

Speaking of keyboard shortcuts, you should memorize OneNote keyboard shortcuts to fly through the app and editing options.

Note Sharing and Syncing

OneNote syncs all the created notebooks and data to Microsoft’s OneDrive platform. Bear Notes uses Apple’s iCloud storage to keep the data in sync.

Bear Notes allows you to share the note in PDF, HTML, DOCX, and JPG format. Just tap on the info button at the top and choose the file type to share the note. Unfortunately, you can’t invite others to make changes to the note.

Share bear notes

OneNote lets you share an entire Notebook with others. You can use the invite link and ask others to collaborate with you on the notebook. Sadly, you can’t share a section of the notebook separately. However, you can share a page of a section as PDF.

Share onenote

A Word on Mobile Apps

Bear Notes is only available on the iOS platform and that's why we will talk about app experience on the iPhone. OneNote sticks with the same note organization as the desktop. Open Notebook, go to the section, and start filling-up pages. I like how Microsoft has integrated Sticky Notes add-on in the OneNote mobile app. The search function also works as expected.

One Note UI
One Note Sticky Notes

Bear Notes iOS app is a joy to use. It feels and looks more polished and responsive than OneNote. You can find the same editing options as well as theming choices.

Bear notes mobile theme
Bear Notes mobile

Price

OneNote is free but has a catch. It uses the OneDrive service to store notes and data. OneDrive only offers 5GB of free space. After that, you need to pay for the additional OneDrive storage to keep using OneNote.

Bear Notes work on a monthly subscription. It costs $1.5 per month to use. Bear Notes does offer a free trial to test out the service.

File Up Your Digital Cabinet

Both OneNote and Bear Notes are excellent note-taking apps. If you want something free and works across all platforms, then go with OneNote. Bear Notes offer better UI, robust organization with tags, and a bunch of theme options to spice up the software experience. As for now, I’m sliding with OneNote and I will keep a close eye on Bear Notes for their swift development process.

Next up: Apple Notes is the default choice for iPhone users. Read its comparison with Bear notes to choose a better app for you.


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Parth Shah

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Parth Shah

Parth previously worked at EOTO.tech covering tech news. He is currently freelancing at Guiding Tech writing about apps comparison, tutorials, software tips and tricks and diving deep into iOS, Android, macOS, and Windows platforms.