Top 9 Notion Tips and Tricks for Teachers

Parth Shah

Notion’s modular approach is redefining the productivity space. It’s suitable for general users, students as well as teachers. You can create a course schedule, manage the syllabus, keep track of student attendance, build a vocabulary database, and even use a superior Google Drive integration to smooth workflow. If you are a teacher and just getting started with Notion, then find the best Notion tips and tricks.

Notion templates for teachers

While you can always create a database from scratch, we will use Notion templates to get started.

Before we get started, GT highly recommends checking and mastering essential Notion commands. We will use some of them in the examples.

1. Use Notion Text Editor

Before you go ahead and start customizing the Notion page, let’s take a look at some of the best Notion text editor options.

Notion works differently compared to a traditional text editor. You won’t find any options at the top or bottom of the page. You will have to use Notion commands.

Text editing in notion

You can use the ‘/’ command on a Notion page and choose from Heading 1/2/3, Bullet list, Numbered list, Quote, or Divider. It helps you when you are breaking down the upcoming course into different sections and segments.

2. Make Text Stand Out

During your research and writeup, you may come across a sentence, quote, or math formula that needs a standout from the rest of the text on the Notion page.

There are a couple of ways to do that. You can either opt for the Color background option or callout command.

Callout notion

Put the cursor at the start of the text you want to highlight and use the ‘/’ command to search for different color backgrounds. Type ‘/callout’ and Notion will create a separate block with a bulb icon.

3. Use Google Integration

Google Workspace suite is popular in the education sector. If you are actively using Google Drive to manage Docs, Sheets, or Google Slide, you can easily pin them to your Notion page.

Google drive notion

On any Notion page, you can type ‘/drive’ and select Google Drive for Notion. Connect your Google Drive account to Notion and import Docs, Sheet, or any file from Google Drive to Notion. We use it all the time to pin GT drafts to a Notion page.

4. Manage Tasks

Do you know Notion also claims to replace a dedicated to-do app for you? Notion offers a way to create a task list using the ‘/to-do’ command. Instead of creating a task management system from scratch, we will use the Weekly Agenda template.

Weekly agenda template

Import the Weekly Agenda template from the default Notion template gallery and start adding tasks under weekdays. It can be helpful for teachers to plan out the course schedule for the upcoming week.

Don’t forget to use the Color background trick to prioritize the tasks.

5. Use Reminders

A task management system is worthless without a capable reminders add-on. Thankfully, Notion has implemented a well-thought reminders function in the software.

Notion reminders

You can use the Reminders function with Notion to get notified for specific tasks. For example, in the Weekly Agenda template, you can use the ‘/remind’ command and get a notification about a task on a certain date and time.

6. Create Custom Templates

With custom templates, you can easily replicate content combinations you frequently use in Notion.

For example, you want to generate the same to-do list at the start of every week. You can also build a custom course schedule template per your preferences and reuse it every month.

We will ask you to refer to our dedicated post on creating custom templates in Notion for more details.

7. Course Schedule Template

So far, we have talked about the basics of Notion for teachers. Let’s explore some third-party Notion templates for teachers. Among them, the Course Schedule easily earns out the top recommendation for apparent reasons.

Course schedule template

The course schedule template is all you need to organize upcoming essays and assignments in a class. Teachers can plan their day by adding different classes to attend, integrate relevant subjects to teach, attach files, and more.

8. Vocabulary Template

As an educator, you need to keep your vocabulary in check. During your research, you might come across new words to memorize. Instead of writing them down on a paper or note-taking app, you can use Notion’s vocabulary template to create a knowledge database.

Vocabulary template

Teachers can keep track of all newly learned words with their meaning. You can also integrate relevant pictures, wiki files, dates, and more. The template is from Notion's community.

9. Use Widgets In Notion

Using third-party widgets in Notion, you can add weather details, life progress bar, Google Calendar, Spotify playlist, countdown timer, and more to a Notion page.

Widgets in notion

By default, Notion doesn’t support widgets. You will have to rely on third-party sources such as Indify to import Notion widgets.

Plan Your Next Lecture In Notion

Notion can be your perfect digital brain to connect thoughts. Go through the tips above and start using Notion like a pro. Let us know which trick you found the most useful in the comments below.

Next up: Looking to dive deep into Notion templates? Read the post below to learn about the top eleven Notion templates for students and teachers.


The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

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Parth Shah

Written By

Parth Shah

Parth previously worked at EOTO.tech covering tech news. He is currently freelancing at Guiding Tech writing about apps comparison, tutorials, software tips and tricks and diving deep into iOS, Android, macOS, and Windows platforms.