8 Best Microsoft Word Tips and Tricks to Improve Productivity

Gaurav Bidasaria

Do you want to speed up the work and boost your productivity while using Microsoft Word? It's one of the most popular word processors in the world and for all the right reasons. It's user-friendly, comes pre-installed with most Windows computers, and offers a free web version. Let's take a look at some of the best Microsoft Word tips and tricks to boost your productivity even more with it.

Microsoft Word Tips and Tricks

While the competition has largely caught up, Word remains a powerful contender. It is extremely feature-rich and largely the gold-standard of word processors. That also means it can be overwhelming, and users often get lost in the UI. We are here to help speed things up.

Let's begin.

1. How to Delete a Page in Microsoft Word

There are two ways to delete a blank page in Microsoft Word. One way is to hit the back button at the top of an empty blank page to remove it from the app. You can create a new blank page at any moment by pressing Ctrl+Enter keys.

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Another way to delete a page when there is some text or images on it is to select everything on that page. Then, press Del key on your keyboard. It will delete the contents of the page along with the page itself.

Place the cursor at the beginning of the page, press and hold the Shift key, and then place the cursor at the end of the page to select all the contents of the page you want to delete. Pressing Ctrl+A will select everything on all pages which you don't want.

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You can also delete the non-deletable end-paragraph that exists at the end of the document before you convert it into a PDF file or hit the print button.

2. How to Double Space in Microsoft Word

Click on the Design tab and select Paragraph Spacing on the right side of the toolbar. You will see Double under the Built-In heading.

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Select that to insert double space between lines in Microsoft Word.

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Select a part of the content or the specific paragraphs if you want to double space on those parts only.

The keyboard shortcut to reach there is Alt+G to select the design tab and then press Alt+PS to open the Paragraph Spacing menu. You can then use the arrow keys to move up and down the menu.

3. How to Add Page Numbers in Microsoft Word

Click on Insert and select Page Number to reveal a menu where you can choose the position of the page number before inserting it.

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You can then view the page number at your selected location, in my case, at the bottom-center of the page.

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The shortcut to this function is Alt+N to select the Insert tab and then Alt+NU to open the page number menu. You can also choose to begin the numbering from the second page.

4. How to Remove Section Break in Microsoft Word

Click wherever on the page you want the section to begin. Click on Layout and select Breaks. The keyboard shortcut for that is Alt+P+B.

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There are different types of section breaks available. You can choose one based on your needs. If you're unsure, try one to see how it goes. You can always remove it by pressing Ctrl+Z to undo.

5. How to Insert a Line in Microsoft Word

What kind of line do you want to insert? Here is a neat trick. Type three characters of a line type shortcut and hit Enter to insert that line. For example, hyphens, equal sign, underscore, minus sign, and so on.

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Note that there should be no space after the third character, and they should be typed on a new line only. The line inserted will be full-width. This feature is called auto-format.

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Another way to insert lines is to select Shapes under the Insert tab. You can insert all kinds of shapes here including lines. The keyboard shortcut is Alt+N+SH.

6. How to Create a Table of Contents in Microsoft Word

You can create a ToC or Table of Contents from under the References tab. Note that you need to format your content with heading styles. Each heading will then be included in the ToC.

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Table of Contents will allow users to go back and forth within a document using the index as a guideline.

    7. How to Change Default Font in Microsoft Word

    Fonts have the power to change the entire meaning of a phrase. Imagine 'I'll follow you wherever you go' in romantic pink and then bloody and dripping red fonts.

    Just select the sentences or paragraphs and choose a font type from the drop-down menu under the Home tab.

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    You can change the default font so that your chosen font is used every time a new Word document is created. Press Ctrl+D to open advanced fonts option menu, select your font from the drop-down menu, and click on Set As Default at the bottom and save.

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    After that, you're done.

    8. How to Duplicate a Page in Microsoft Word

    You need to insert a blank page first. Click on Insert tab and select Blank Page under Pages.

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    Now select everything on the page you want to copy/duplicate by selecting it with your mouse pointer or cursor and press Ctrl+C to copy it. Go to the newly created blank page and press Ctrl+V to paste everything.

    There is currently no other way to duplicate a selected page directly.

    Words Are Sharper Than a Sword's Edge

    Words are like bullets. Once they are spoken or read, you can never really take them back. Microsoft Word is an amazing word processor with many neat tricks under its sleeve. I hope some of the tips shared above will help you get started or get things done faster. Share your favorite Word shortcuts and tips in the comments below.

    Next up: A collection of simple but cool Microsoft Word online tips and tricks to help you get things done quickly and easily, boosting your productivity at the same time.


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    A C.A. by profession and a tech enthusiast by passion, Gaurav loves tinkering with new tech and gadgets. He used to build WordPress websites but gave it all up to develop little iOS games instead. Finally, he dropped out of college in the final year. He has over 5 years of experience as a writer covering Android, iOS, and Windows platforms and writes how-to guides, comparisons, listicles, and explainers for B2B and B2C apps and services. He currently divides his time between Guiding Tech and Tech Wiser.