How To Download Emails As PDFs in the Mail App on iPhone, iPad, and Mac

The Mail app on your Mac is the default email client for managing all your email accounts. You can schedule your emails using the Mail app for future dates so you don’t miss important events or occasions. But sometimes, you might receive an email that you want to share as a PDF file.

It may be flight details, a list of items, a contract or some important information that you don’t want the other person to edit or change. Luckily, you can save an email as a PDF file using the Apple Mail app. This post will share the steps to download your emails as PDFs in the Mail app on your iPhone, iPad, and Mac.

Download Emails As PDFs on iPhone

You can quickly share a PDF file using your iPhone as it is the most convenient way to access it on the go. Let’s check out how to save your Apple Mail emails as PDFs on your iPhone. Ensure that your iPhone runs the latest version of iOS before you proceed.

Step 1: Open the Mail app on your iPhone.

Step 2: Select the email you want to download as a PDF file.

Step 3: Tap the Reply icon at the bottom menu bar.

Step 4: Scroll down in the list of options and select Print at the bottom.

Step 5: Tap the Share icon at the top-right side.

Step 6: When the Share sheet opens, scroll down and select Save To Files.

Step 7: Type the name of your file and tap on Save at the top-right corner.

You can repeat the steps to download the email as PDF on your iPhone using the Mail app.

Download Emails As PDFs on iPad

If you have an iPad and prefer carrying it around for using the Mail app, here’s how to download your emails as PDF files. Ensure that you are using the latest version of iPadOS.

Step 1: Open the Mail App on your iPad.

Step 2: Select the email you want to download as a PDF file.

Step 3: Tap the Reply icon at the top of the email window.

Step 4: Scroll down from the list of sharing options and tap on Print.

Step 5: Tap the Share icon at the top of the Print window.

Step 6: When the Share sheet opens, select Save To Files.

Step 7: Assign the name of your PDF file and tap on Save at the top right side.

You can also learn how to put a password to a PDF file on your iPhone or iPad.

Download Emails As PDFs on Mac

Lastly, we will share the steps to convert an email to PDF in the Mail app on Mac. Once again, ensure that you are using the latest version of macOS.

Step 1: Press Command + Spacebar keyboard shortcut to open Spotlight Search, type Mail, and press Return.

Step 2: Select the email that you want to download as a PDF file.

Step 3: Click on File at the top-left corner.

Step 4: Select Export As PDF from the list of options.

Step 5: Select the download location and name of your PDF file.

Step 6: Click on Show Details.

Step 7: Select the Orientation and Paper Size of your PDF file.

Step 8: Click on Save to confirm.

Add Password to PDF File After Downloading Email on Mac

After converting your email to a PDF file using the Mail app, here’s how to add a password to the file on your Mac.

Step 1: Press Command + Spacebar keyboard shortcut to open Spotlight Search, type Mail, and press Return.

Step 2: Select the email you want to download as a PDF file.

Step 3: Click on File at the top-left corner.

Step 4: Click on Print from the list of options.

Step 5: Click on PDF at the bottom of the Print Settings window.

Step 6: Click on Security Options.

Step 7: Select the security option for your PDF file and enter the password.

Step 8: Click on Ok to confirm.

Step 9: Click on Save to confirm.

Your PDF file will be saved with a password.

Save Emails As PDFs

You can save an email as a PDF file in Apple Mail and share it with your contacts easily. Check our guides if the Mail app is showing HTML code or not loading images on your iPhone or iPad.