How to Cre­ate and Use Busi­ness Cards in Microsoft Outlook

Microsoft Outlook provides a lot of features that make email management easy. You can also personalize certain features of Outlook to convey information to their contacts. An example is the electronic business card that you can quickly attach and send to someone.

How to create and use business cards on outlook feature image

The electronic business card works the same way as physical cards provide your contact details to intended recipients. The business card can be used as an email signature and placed within an outgoing email. To create your personalized business card on Microsoft Outlook, here are the steps to follow.

How to Create a Business Card in Microsoft Outlook

Creating a business card on Outlook ensures that your email recipients always have your contact information handy. The business card can also take the place of your signature in your emails. In creating the business card, you can either use existing information in your Microsoft Outlook or provide new information. Here’s how to do so:

Step 1: Launch Microsoft Outlook.

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Step 2: On the Navigation Bar, select People.

Note: Outlook can either display the People icon or write People depending on the version of Outlook you are working with.

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Step 3: At the top-left of the Ribbon, select New Contact.

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Step 4: Fill in your details (Full Name, Email Address, Phone Number, and Business Location).

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Step 5: Double-click on the rectangle which represents the business card within the contact form. Taking this action launches the Edit Business Card box.

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Step 6: Under Card Design, click on the drop-down beside Layout.

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Step 7: Select your preferred layout from the list.

Note: If you do not want any pictures or logos on the business card, you can select the Text Only layout.

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Step 8: To choose a background color for the business card, click on the paint icon beside Background and select your preferred color.

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Step 9: To insert a logo or a picture in the card, click on the Change label beside Image.

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Step 10: To alter the image size in the business card, place your cursor in the field beside Image Area and include the preferred percentage.

Note: You can restart the process of creating a business card by clicking on Reset Card.

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Step 11: To align the image in the business card, select the drop-down beside Image Align and select your preferred option.

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Step 12: To add a new contact field, in the business card, go to Fields and select the label Add.

Note: You can delete a field by selecting it and clicking on Remove.

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Step 13: Once you are done formatting the new business card, click on OK to close the dialog box.

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Step 14: Click on Save and Close to save the new card.

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After customizing the look of your business card, the next thing to do is to insert the business card into your email and send it to your recipients.

How to Insert a Business Card in an Outgoing Outlook Mail

When a business card is inserted in an outgoing mail, your recipients only need to right-click on the business card to save your information to their contacts list. Here’s how to insert a business card in an outgoing Outlook email.

Step 1: Launch Outlook, then create a new email or select to reply to a previously received email.

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Step 2: On the Ribbon, click on Insert.

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Step 3: Within the Include group, click on the dropdown under Business Card.

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Step 4: Select Other Business Cards.

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Step 5: On the new dialog box, select the drop-down beside Look in and select Contacts.

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Step 6: Choose the business card that you need to insert into the email and embed it by clicking OK.

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There you have it, you have just inserted your business card into your Outlook email.

Using Different Signatures on Microsoft Outlook

By creating an e-business card, you save yourself the expense of creating a physical one and contribute to the reduction of paper waste in the environment. You can also forward the card as many times as you want without worrying about running out. Interested in learning more ways you can personalize your Microsoft Outlook emails? You can use different signatures in your Microsoft Outlook.


The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

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Maria is a Content Writer with a keen interest in Technology and Productivity Tools. Her articles can be found on sites such as Onlinetivity and Delesign. Outside of work, you can find her mini-blogging about her life on social media.