How to Change Email Sig­na­ture in Gmail

Parth Shah

Did you recently change your job or started a new business? You can talk about the new adventure to friends and family, but most people forget to change the email signature along with it. If you use Gmail as your email provider, read along to learn how to change an email signature in Gmail on the web and mobile.

Change gmail signature

You won’t want to be in a situation where you are working at a new job or doing a new business, but your email signature talks about the previous job. You can’t just update your LinkedIn bio or Twitter profile and call it a day. You need to update the email signature in Gmail or Outlook as well.

This post will cover both the Gmail web and mobile apps and teach you how to change email signatures.

Gmail for Web

Most users opt for Gmail web to read, compose, and organize Gmail inbox. Follow the steps below to change the email signature in Gmail on the web.

Step 1: Visit Gmail on the web.

Step 2: Sign in using your account credentials.

Step 3: Click on the Settings icon at the top and select See all Settings.

Open quick settings

Step 4: From the General menu, scroll down to the Signature menu.

Step 5: You will see your default signature for your Gmail account. Click on the text area.

Change gmail signature on web

Step 6: Create a new signature using a rich text editor.

You can use bold, italic, underline, many text styles, add social media links, and more while changing a signature in Gmail.

After making relevant changes or edits, you can scroll down and click on the Save changes button at the bottom.

Select save changes

From now on, whenever you compose a new email on the web, Gmail will use the updated signature to attach with every email.

Gmail for iPhone

Just because you have changed the Gmail signature on the web, the changes won’t reflect on the mobile apps. Therefore, you need to edit the email signature on Gmail mobile apps as well.

Let’s change the email signature for Gmail on iPhone.

Step 1: Open the Gmail app on the iPhone. Tap on the hamburger menu at the top.

Step 2: Tap on Settings.

Select gmail settings
Select account

Step 3: Select a Gmail account for which you want to change the signature.

Step 4: Tap on Signature settings from the following menu.

Select signature settings
Change mobile signature on gmail

Step 5: Tap on the text field and change the signature for the Gmail account on mobile.

Unfortunately, there is no rich text editor to create a custom email signature on mobile.

Gmail for Android

Gmail for Android uses a slightly different UI. And like it’s the case on the iPhone app, the Android app offers a simple text editor to change the signature.

Step 1: Open Gmail on Android and go to Settings using the hamburger menu.

Step 2: Select the Gmail account.

Select gmail settings android
Select mobile signature in gmail

Step 3: Scroll down to Mobile signature.

Step 4: Tap on it and remove the current signature and use a new one.

Change gmail signature in gmail

That’s it. You have successfully changed the signature for Gmail on Android.

Change Gmail Signature from Outlook Windows App

Many users use their Gmail account with the default Outlook app on Windows. In that case, you have to change your Gmail signature separately with the Outlook app. Here’s how to do it.

Step 1: Open the Outlook app on Windows.

Step 2: Go to the File menu from the menu bar.

Select file

Step 3: Click on Options.

Select options

Step 4: Select Mail from the left sidebar.

Step 5: Click on Signatures.

Step 6: Select your Gmail account from the top.

Select signature

Step 7: Select the signature that you want to change in the app.

Change email signature in gmail

Step 8: Add a new signature using a capable text editor.

You can click on the New button at the top and create another signature for your needs from the same menu.

From the same menu, you can click on the New button at the top and create another signature for your needs.

In the Outlook Windows app, you can create as many Gmail signatures as you like.

Select default signature

Let’s say you have created three different Gmail signatures in the Outlook app. You can choose the default signature menu from the signatures menu and select the default signature for New messages and Replies/forwards.

Modify Email Signature in Gmail

Your email signature is a neat way to introduce yourself without adding fluff to the original email. Which changing the email signature in Gmail, don’t go overboard with too much information. It doesn’t look professional. Keep it simple, short, and informative.


The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

Read Next

Join the newsletter

Parth Shah

Written By

Parth Shah

Parth previously worked at EOTO.tech covering tech news. He is currently freelancing at Guiding Tech writing about apps comparison, tutorials, software tips and tricks and diving deep into iOS, Android, macOS, and Windows platforms.