Keeping Focused While Working on a Mac

Dave Greenbaum

Too many icons and windows on your Mac can distract you from getting work done. Apple has some rudimentary tools to help, but you might need some third party programs to stay focused and clutter-free.

Pass it on Desktop
Hopefully your Mac isn’t as cluttered as this one | Flickr

Mac’s Free Tool: Hiding Other Windows and Spaces

If all you need is some windows temporarily moved away, the Mac OS has that functionality built-in. When you’re in a program, head on over to the program menu and select Hide Others from the menu. You can also command+option+H to hide all the others windows.

hideotherssafari

Tip: If you want to switch to another app and hide windows at the same time, click on the app in the dock and hold down command+option at the same time. You’ll switch to the app and hide the other windows.

Another option is to use Mission Control and Spaces. If you want to stay focused on one app, then just move that app to its own space. We have a complete guide to using OS X Spaces.  Both of these need discipline and manual intervention to organize your stuff. If you’re distracted, you might forget to do this. That’s where automated software comes in.

Mission Control

Running El Capitan? Check out Split View to keep two windows open and hide the rest automatically.

Hocus Focus (Free): Hide the Stuff You’re Not Doing

This free program’s goal is to keep you focused on just the current window. That function is just like Apple’s Hide function. What makes Hocus Focus different is you can customize the time-delays and grouping of windows. For example, if you need to quickly check Safari while writing a report, you can keep both windows open.

hocusprefs

Hide all windows and the desktop? We covered Hides which combines both functions.

After the time you specify (the default is 30 seconds), the other windows hide themselves. If you need to keep just a few programs open, but hide the rest, Hocus Focus does that. It’s the same as creating Spaces on the fly. When you’re done with your focused work, you can just change your profile to disable hiding. It sits up in the menu bar ready for you to hide the other windows.

hocusfocus

Vitamin-R 2 ($24.95): Natural Focus Enhancement

If your focus is too weak for manual control, Vitamin-R 2 automates it all for you. The program guides you through staying focused. First, you set your task or as they call Time Slice.

vitamin-r2opening

Then you tell it which programs to hide during that time period. It even offers to quit some apps if you don’t have enough self-control.

hideapps

Then you give it how long you want to stay focused. If you use the Pomodoro method, you’ll set the timer for 20 minutes. All your distractions will fade away and you’ll begin work. Vitamin-R motivates you on the way and encourages you to continue. It even lets you play white noise while working.

timeslice

Need more control? Check out some of our other Mac productivity boosters that encourage you to take breaks and block access to the some websites.

When the timer’s up, you can take a timed break, an open-ended break, or just continue on.

breaktime

If you get inspired during your work and want to remember something, you can leave yourself a note in the scratch pad. That area lets you track a thought and then get back to work. When you’re done with the time slice, Vitamin-R 2 lets you review your notes and record what you were doing when you stopped.

scratchpad

Bonus: Act Like a Parent

Even with all these techniques, you might still have trouble. If you have to do research on the web, you’re one click away from Facebook. Apple’s built-in Parental Controls can help block content that’s distracting you.

parentalcontrols

Whichever combination of methods you pick, don’t work too hard. We all need a break occasionally.

Also See
#productivity#time management

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Dave Greenbaum

Written By

Dave Greenbaum

I have a passion for helping people make technology work.

For my day job, I own a computer repair business in Lawrence, Kansas. Drawing on my support background, I focus on practical technology from the user perspective. I enjoy it all: Android, Chrome OS, iOS, MacOS, Windows and everything in between.