There are various ways to backup your Gmail account. You can have the emails downloaded via POP or have them auto-forwarded to another account. In this article, we’ll discuss how to use another Gmail account to backup your primary Gmail account. It’s just a one time set it and forget it method, hence you should definitely implement this if you use Gmail.
To begin with, you would obviously need to create another Gmail account, preferably with a different password (common sense, I know).
We’ll use Gmail’s Mail Fetcher to backup emails from the primary Gmail account. This method can also be used to backup emails from other accounts like Hotmail and Yahoo, but you need to ensure that they support POP access.
Here are the steps.
First, go to Settings (on the top right) in your main Gmail account and click on Forwarding and POP/IMAP.
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There, in the POP Download section, click on “Enable POP for all mail.” Also make sure that you select “keep Gmail’s copy in the Inbox” in the 2nd point where it says “When messages are accessed with POP.”
Once you are done, click on Save Changes at the bottom.
Now, lets sign in to the Gmail account we created to backup the main email account. There, again, you need to go to Settings, and click on Accounts and Import.
Here, we need to go to “Check mail using POP3” and click on Add POP3 email account button.
You’ll get a box which will ask you to enter your email address. Add your main Gmail address here.
Click on next and now you’ll need to enter your main Gmail username and password. Gmail automatically detects the other settings so you could leave them intact. Yes, you may want to set up a label for the incoming messages or archive them, but since this account will be used solely for backup, I don’t find any use for these options.
Click on Add Account and then Finish. Note that I haven’t selected the option that says “Yes, I want to be able to send mail as…”. Again, that’s because I would be using this account only for backing up my primary Gmail account, nothing else.
We’re done now. This account will automatically start fetching emails from your main Gmail account. It’ll take some time though so don’t expect to see it happening instantly.
We recommend that you check this email account periodically to see if the emails from the main account are appearing there and everything is getting backed up.
So, that was how we can backup Gmail using another Gmail account. Do you use any other method to backup emails? Let us know in the comments.