Are you trying to transfer a Google Drive document ownership to someone else? Whether collaborating on a project or passing on a file, knowing how to transfer ownership of a document in Google Drive is essential for any Google Drive user.
Transferring ownership can be a useful way to delegate tasks and share ownership of files with others. By doing so, you can ensure that your collaborators have the necessary permissions to edit, share, and manage files.
However, there are also some drawbacks to consider. For example, transferring ownership of a document means that you will no longer have control over the file and may be unable to access it like before. Nonetheless, if you’re ready to proceed, let’s dive into things you should know before transferring ownership of a document to Google Drive.
Things to Know Before Transferring Ownership of a Document
Firstly, ensure that the person you transfer ownership to has a Google account. This is because only Google accounts can own Google documents. Additionally, ensure that the recipient is someone you trust since transferring ownership will give them complete control over the document.
Furthermore, when transferring ownership, you can choose to transfer the ownership of the document and all its contents or just the ownership of the document itself. It is also important to note that once ownership is transferred, you will no longer have any control over the document. The new owner will have full control over the document’s permissions or access rights.
Consider the above aspects before transferring ownership to ensure a smooth and secure transfer. With this understanding, let’s begin with the steps to transfer ownership.
How to Transfer Document Ownership on Google Drive
Transferring a document’s ownership from Google Drive is straightforward to execute. Follow the below steps.
Step 1: Go to Google Drive and select the document you want to transfer ownership of.
Step 2: Right-click on the document and select Share.
You will see a pop-up showing a list of people accessing this document. If the new owner you want to transfer to is not on the list, add them using their email address. Continue with the steps below.
Step 3: Click on the ‘Add people and groups’ box and type in the email address, and from the drop-down, select the person from the list and click Send.
Once you send, the Share modal gets closed.
Step 4: Right-click on the document and select Share.
Step 5: Click on the chevron (arrow) icon on the right side of the person’s name. From the menu, select Transfer Ownership and click Done.
Step 6: In the Transfer ownership pop-up, click Send Invitation to confirm.
That’s it. The above steps are used to share or transfer document ownership with other Google Suite apps, like Google Sheets and Slides. Unfortunately, there’s no way to transfer ownership of a document on Google Docs using a mobile device at the time of writing, whether Android or iOS. So, you will have to stick to the desktop to transfer your document.
If you are on the receiving end of the document, continue reading.
How to Accept or Reject an Ownership Transfer in Google Drive
Google doesn’t transfer ownership of the document once you execute the steps. Instead, Google emails the new owner to acknowledge the transfer. It’s up to the person to accept or reject the request, based on which you proceed further.
Note: Sometimes, there’s a delay in receiving the ownership transfer email, due to which the transfer process may extend.
Step 1: Open Gmail on your Windows, Mac, Android, or iOS device.
Step 2: Open the mail that says, ‘[User] invited you to own a document.’ Scroll down a bit and click Accept.
Once you click on Accept, you will see a message that says, ‘You’ve accepted ownership of this file.’ After which, ownership is transferred to you immediately. And if, for some reason, you decline, the invitation ends at that point.
This was when you wanted to transfer document ownership using Google Drive. There’s another way to share and change ownership easily; check out the section below.
How to Transfer Ownership of a Google Doc
If you want to avoid proceeding through Google Drive, you can change the ownership of a document using Google Docs. This can streamline the workflow, improve productivity, and facilitate better remote collaboration. Follow the below instructions.
Step 1: Go to Google Docs, select the document you want to transfer ownership of and open it.
Step 2: Click on the Share button at the top.
Step 3: From the share modal, type the new owner’s email address in the text box, select the person from the list, and click Send.
This will prompt Google Docs to share the document with the person you added with default rights.
Step 4: Once the new owner is added to the list under ‘People with access,’ click again on the Share button at the top.
Step 5: Click on the chevron icon next to the person’s name. From the drop-down, select Transfer ownership and click Done.
Step 6: Finally, click on Send Invitation to transfer the file’s ownership.
There you go. You have successfully transferred the document to the new owner with ease. Not to mention, the document transfer is subject to the other party accepting the transfer request.
If you have any queries we missed addressing in the article, check out the FAQ section below.
FAQs on Transferring Document Ownership in Google Drive
You cannot transfer ownership of a file in Google Drive for many reasons. Firstly, you may not have ownership or rights to the file you want to transfer. Another reason could be that the file has reached its sharing limit, meaning it has been shared with too many people, and you cannot transfer ownership until some people stop sharing the file.
To find out who the owner of a file or folder is on Google Drive, you can follow these steps: Go to Google Drive > navigate to the file or folder you want to check the ownership of > right-click on the file or folder > click View details. You’ll see the owner’s name listed under Owner in the Details pane on the right-hand side.
Change the Document Owner
Transferring ownership of a document in Google Drive can be a helpful tool for collaboration and organization, whether you’re working on a personal or professional project. Now that you know how to transfer ownership of a document in Google Drive, it is time to take control of your documents and collaborate more efficiently. You may also want to read how to unshare a Google Doc on mobile or desktop.
Last updated on 15 November, 2023
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