How to Change Default Image Paste And Insert Option in Word

Ms Word 2013 Logo

Calling ‘copy-paste’ an integral part of out lives won’t be an exaggeration, would it? Most of us would agree that we do it very frequently each day, usually on multiple devices. And almost all of that is done in the most basic way: copy text and paste it where needed. When it comes to images, we might need to be a little more careful.

As far as copying of text is concerned, we know that when we copy a chunk, its formatting comes along. And, we have also discussed solutions to that in the past.

What about images? Well, there is nothing much to worry about the formatting that comes along. But, when our destination is a tool like MS Word we need to be sure about the paste options. By default, when you copy-paste or insert an image, it is aligned in line with the text (see image below).

Image In Line

This usually isn’t the desired result. Indeed, each time we find ourselves adjusting the image and putting it to the right fit manually.

Tip for Gmail Users: While composing a mail if you are copying text from somewhere else you might need to re-format it. Here are 3 ways to paste unformatted text.

When we put an image in our document we are always presented with layout options and we can select the desired settings.

Layout Options

Clicking on see more will present a Layout modal window with three tabs – Position, Text Wrapping and Size. These cater to various preference settings for the image.

Image Layout
Text Wrapping
Layout Size

What’s more interesting is that we have have our default properties set so that whenever we import an image it gets placed with those settings. The idea is to have a default paste option. Here is how to get that.

Steps to Set Default Image Paste Options

Our steps are based on MS Word 2013. They should be very much the same on the lower versions as well.

Step 1: Navigate to the File menu and launch the backstage view.

Word File Menu

Step 2: From the left pane of the menu, select Options.

Word Options

Step 3: The Word Options window will show up. On the left pane, you will see multiple preferences. Click on Advanced.

Word Advanced Options

Step 4: Now, on the right side scroll to the section for Cut, copy and paste.

Cut Copy Paste

Step 5: Locate the setting that reads, Insert/paste picture as and select the one you want.

Insert Paste Default

Here’s what they mean:-

  • In Line with Text keeps the image right where you insert it, next to the text.
  • Square wraps text around the border of an image.
  • Tight wraps text tightly around the image. To understand how it is different from Square, try the settings with irregular images.
  • Behind Text to display text over the image.
  • In Front of Text to display the image over the text
  • Top and Bottom to place the image on its own line.


That is all about the default paste options with pictures on MS Word. I am sure it will help you from wasting time in manually setting up the pictures you insert next time.

Know of more tricks on picture paste? Share with us and help other readers make the most of all that’s available.

Last updated on 02 February, 2022

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.