So, if you heavily rely on Outlook email rules, you should consider taking a backup so that you can always import them if you were to lose them. In this post we will learn how to export/back up and import MS Outlook rules.
Backup, Export, Import File Type: MS Outlook rules are backed up as *.rwz files.
To perform any of the two actions follow the steps below. Our tutorial is based out of MS Outlook 2013. The steps would be pretty much same on lower versions.
Step 1: Navigate to the File menu on the ribbon and open it.
Step 2: You will be taken to Account Information page. Click on Manage Rules & Alerts icon.
Step 3: The Rules and Alerts dialog will open. Click on the Options button.
Step 4: Based on what you wish to do, scroll to one of the two sections describes below.
Also on Guiding Tech
How to Export Outlook Email Rules
Once you are on the Options dialog, click on Export Rules button.
Then, choose a storage location, give the file an appropriate name and Save it. Exporting rules and saving a local copy is equivalent to taking a backup.
Note: If you want to export rules that are only compatible to previous versions of MS Outlook, then choose the appropriate file type.
How to Import the Rules
Once you are on the Options dialog, click on Import Rules button.
Then, navigate to the location where the backup or exported file is stored. Choose the correct file and click Open.
Note: If you are using an older version of MS Outlook then you may want to import rules that are only compatible with that tool. In such a case, select the .rwz file and then choose the appropriate file type.
Next time your profile encounters a malfunction and you end up losing the rules you had created over time, you have no reason to worry. Now you know how to back them up.
Also, if you wish to uninstall the software and install again, the feature might be the thing you needed. Besides, taking rules from one machine to another or sharing with friends and family can get easier.