How to Backup Gmail Using Another Gmail Account

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There are various ways to backup your Gmail account. You can have the emails downloaded via POP or have them auto-forwarded to another account. In this article, we’ll discuss how to use another Gmail account to backup your primary Gmail account. It’s just a one time set it and forget it method, hence you should definitely implement this if you use Gmail.

To begin with, you would obviously need to create another Gmail account, preferably with a different password (common sense, I know).

We’ll use Gmail’s Mail Fetcher to backup emails from the primary Gmail account. This method can also be used to backup emails from other accounts like Hotmail and Yahoo, but you need to ensure that they support POP access.

Here are the steps.

First, go to Settings (on the top right) in your main Gmail account and click on Forwarding and POP/IMAP.

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There, in the POP Download section, click on “Enable POP for all mail.” Also make sure that you select “keep Gmail’s copy in the Inbox” in the 2nd point where it says “When messages are accessed with POP.”

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Once you are done, click on Save Changes at the bottom.

Now, lets sign in to the Gmail account we created to backup the main email account. There, again, you need to go to Settings, and click on Accounts and Import.

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Here, we need to go to “Check mail using POP3” and click on Add POP3 email account button.

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You’ll get a box which will ask you to enter your email address. Add your main Gmail address here.

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Click on next and now you’ll need to enter your main Gmail username and password. Gmail automatically detects the other settings so you could leave them intact. Yes, you may want to set up a label for the incoming messages or archive them, but since this account will be used solely for backup, I don’t find any use for these options.

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Click on Add Account and then Finish. Note that I haven’t selected the option that says “Yes, I want to be able to send mail as…”. Again, that’s because I would be using this account only for backing up my primary Gmail account, nothing else.

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We’re done now. This account will automatically start fetching emails from your main Gmail account. It’ll take some time though so don’t expect to see it happening instantly.

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We recommend that you check this email account periodically to see if the emails from the main account are appearing there and everything is getting backed up.

So, that was how we can backup Gmail using another Gmail account. Do you use any other method to backup emails? Let us know in the comments.

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Show archived comments (13)

Archived Comments

  1. Amogh says:

    But it does not replicate as primary account, i mean labels which are very vital.

  2. biju says:

    Will this process delete original message from the main account or just make a copy in the new mail account?.

  3. Vitor Amorim says:

    Great job! i looked up the entire internet for a post like this, thank you.

  4. does this backup older emails too or only new emails?

  5. Ghulam says:

    I just checked it but it don’t keep the labels and also do not copy any contacts

  6. pardhu says:

    Its very nice.

  7. thompjs says:

    does not work
    I get web login required, even though I’ve turned POP access on

  8. Mary says:

    I followed the instruction, but some of the emails are being duplicated in the Primary email during the backup process-shown as new emails in the MAIN/Primary email! why?

  9. pascalv says:

    Any idea how long does it take to copy a 10 GB account ?

  10. fr33bitcoin says:

    I tried the method stated to get all my existing emails from my main gmail to my new gmail so that I can back them up, but when importing it says the mails cannot be imported now please try again later, pls help

  11. fr33bitcoin says:

    ok I think the primary email id should be logged in when importing it to the new gmail

  12. Viking says:

    If we access the mails from the back up account will the primary account get a notification that it was checked? Also unread mails will be seen as read if we read the mails in the back up account before we read in the primary account?

  13. Adit says:

    Is it also help in backing up sent mail folder as well or not?